Meeting of the ARIN Advisory Council - 18 February 2021 [Archived]

via Teleconference

Attendees:

• Leif Sawyer, Chair (LS)
• Owen DeLong (OD)
• Andrew Dul (AD)
• Gary Giesen (GG)
• Kat Hunter, Vice Chair (KH)
• Alyssa Moore (AM)
• Anita Nikolich (AN)
• Joe Provo (JP)
• Kerrie Richards (KR)
• Rob Seastrom (RS)
• Chris Tacit (CT)
• Alicia Trotman (AT)
• Alison Wood (AW)
• Matthew Wilder (MW)

ARIN Staff:

• Michael Abejuela, (MA) General Counsel
• John Curran, President & CEO
• Sean Hopkins, (SH) Senior Policy Analyst
• Richard Jimmerson, (COO) Chief Operating Officer
• Lisa Liedel, (LL) Director - Registration Services
• Therese Simcox, Sr. Executive Assistant, Scribe
• John Sweeting, (CCO) Chief Customer Officer

Regrets:

• Amy Potter

1. Welcome

The Chair called the meeting to order at 4:03 p.m. ET. The presence of a quorum was noted. He noted that AD and AP would be delayed to the meeting.

2. Agenda Review

The Chair reviewed the agenda with the Council and called for any comments. There were no comments.

3. Approval of the Minutes

(Exhibit A)

It was moved by OD, and seconded by AW, that:

“The ARIN Advisory Council approves the Minutes of 22 January 2021, as written.”

The Chair called for any comments. There were no comments.

The motion carried with no objections.

4. Draft Policy ARIN-2020-6: Allowance for IPv4 Allocation “Swap” Transactions via 8.3 Specified Transfers and 8.4 Inter-RIR Transfers

OD stated that there were no changes at this time, as work on the text is still in progress.

5. Recommended Draft Policy ARIN-2020-7: 4.4 gTLD Micro-Allocation Clarification

AT stated that there are no further changes to this policy, and that it will be presented at the next ARIN Public Policy Meeting (PPM).

6. Draft Policy ARIN-2020-8: Clarify and Update 4.2.1.2 Annual Renewal Fee

JP stated that the staff and legal review did not contain any issues. He noted that the intent was for the policy to be purely editorial in nature; however, the Public Policy Mailing List (PPML) discussions showed enough community interest to keep the policy on the normal track.

It was moved by JP, and seconded by OD, that:

“The ARIN Advisory Council moves ‘ARIN-2020-8: Clarify and Update 4.2.1.2 Annual Renewal Fee’ to Recommended Draft Policy status.”

The Chair called for discussion. JP stated that the conformance statement was included in the e-mail summary sent previously, and that he provided it to SH. The Chair thanked him for doing so.

The motion carried with all in favor via roll call vote.

7. Draft Policy ARIN-2020-9: Editorial Clean-up of NRPM Section 4 and Related Provisions

AW stated that the latest version was sent to the authors a couple of weeks ago, and the policy shepherds are awaiting their feedback.

8. Draft Policy ARIN 2020-10: Removal of Requirement to Demonstrate Utilization of Reassignments and Reallocations for ISPs Seeking Initial Allocation from ARIN

RS stated that there was a review of the policy statement which states that it is unfair if one has a small amount of space as one is at a disadvantage to those who have larger amounts of space. He noted that a small amount of feedback was received on the PPML; and, he and AP intend to present this policy at the next ARIN PPM for community feedback. AM requested a count of the feedback received from the PPML. RS stated that he would be able to provide the count by the end of the meeting. The Chair thanked him.

9. Draft Policy ARIN 2020-11: Add Textual Description for the Number Resource Hierarchy Image in Section 2

CT stated that there is nothing new to report, but noted that feedback on the PPML was related to the absence of NIRs. He also noted that use of the term ISP and LIR is inconsistent, and perhaps should be cleaned up - including on the graphic. CT stated that comments from the AC were welcome. He noted that the NRPM WG is working on definitions and AC comments on the use of LIR and ISP will also help in that regard. The policy shepherds will wait for comments from the AC on the issues raised on the PPML for this draft policy until mid-next week, and will then determine how to move forward.

10. ARIN-Prop-296: ASN Clarifications to Sections 2, 8 and 10

AN stated that the policy shepherds reviewed the proposal, it has a clear problem statement, and it is in scope.

It was moved by AN, and seconded by KH, that:

“The ARIN Advisory Council accepts ‘ARIN-Prop-296: ASN Clarifications to Sections 2, 8 and 10’ as a Draft Policy.”

The Chair called for discussion. No comments

The motion carried with all in favor, via roll call vote.

11. ARIN AC Working Groups

• AC WG NRPM Clean-up. JP clarified that, going forward, duplicate reporting on submitted policies will not occur, therefore they will not discuss 2020-9 or Prop-296. There are no changes to 2020-9, and additional work is under discussion. Additional entries for Section 2 are in discussion within the WG as well as discussions on the list. The WG plan to incorporate recent PPML discussion around LIR/ISP language, and ‘fairness’ being stranded in Section 6. JP thanked the staff for the iterations on the style guide, as well as RS for his feedback.

AD joined the call at this time (4:18 pm ET).

• AC WG PDP Improvements. AD stated that the group is awaiting receival of the staff and legal review. SH provided an update that the PDP is currently undergoing review with Counsel and staff. Once reviews are complete, feedback will be provided to the WG. AD thanked him.

• AC WG Policy Experience Report (PER). AW stated that there have been no meetings as they await a new PER. As soon as it is received, the group will meet and address the report.

12. Any Other Business

The Chair called for any other business.

• Changes in AC Member Affiliation or Employment. No changes were reported.

• ARIN Board Consideration of Petitioned Draft Policy ARIN 2020-2: Reinstatement of Organizations Removed from Waitlist by Implementation of ARIN-2019-16. The President stated that the petition was successful and is proceeding. The President noted that briefing materials have been prepared by staff and are before the Board Chair. A Board meeting to consider the petition will take place by mid-March if not sooner.

• Registration for Remote Participants at RIR Meetings. The Chair asked if registration is being handled by staff for upcoming RIR meetings. The President clarified that if there is a fee to register, ARIN is happy to handle it; otherwise, he requested attending members to simply self-register. The Chair agreed.

• New AC Wiki. The Chair thanked SH for his hard work on the AC’s new Wiki and the transfer of information from the old Wiki. He noted that SH is providing a ‘first timer’ page for AC members to use to access the new Wiki. The Chair stated to reach out to SH if anything appears missing since the transfer. There will be a sunset date on the old Wiki after full migration, and that sunset date will be discussed prior to it happening. SH stated that invitations will be provided to the AC tomorrow.

• Volunteers for the ARIN Grant Selection Committee. The Chair stated that staff is looking for two volunteers from the AC. Any interested AC members can send a message from the ARIN-Announce webpage to volunteer by using the email address found there.

• ARIN Policy Text Freezes. The Chair stated that the text freeze for recommended draft policies will be as of 13 March, and that draft policies can still advance to recommended draft policy status on the AC’s March teleconference. If a policy needs a staff and legal review, AC members must send the request to the Chair prior to 03 March.

• 2020-10 PPML Feedback Statistics. As requested during discussion of item 8 above, RS provided the statistics on the feedback received for 2020-10 from the PPML. He stated that one AC member had a question, one AC member was opposed, one general member was opposed, and one general member asked clarifying questions. RS noted that tracking AC members versus the members from the broader community indicates how the AC engages the community – with only a few folks responding, he and AP intend to present the policy at the next ARIN PPM.

• Travel Credits. AM had a question on how to handle airline credits that have not been used in light of the lack of travel and the length of time the credit has been in one’s account. The President explained that if an AC member prepaid airfare for an ARIN-approved trip, and due to the pandemic have had to cancel it, it remains a valid business expense and that member should submit an expense report for reimbursement. In cases where ARIN pre-paid and AC member’s airline ticket and it had to be canceled with a credit, ARIN will use the credit on that member’s next ARIN-related trip. The President pointed out that if an AC member received a travel credit on a trip for which ARIN reimbursed that member, then the travel credit should not be used for the member’s personal travel. That AC member would need to use that credit for his/her next ARIN-related trip. AM and the Chair thanked him for the explanation.

It is noted that the meeting ended before AP was able to join.

13. Adjournment.

The Chair entertained a motion to adjourn at 4:33 p.m. ET. OD moved to adjourn, seconded by GG. The meeting adjourned with no objections.