Meeting of the ARIN Board of Trustees - 19 October 2022 [Archived]

Hollywood, CA

 

Attendees

• Bill Sandiford, Chair

• Tina Morris, Vice Chair
• Bram Abramson, Trustee
• Nancy Carter, Treasurer
• John Curran, President & CEO
• Peter Harrison, Trustee
• Catherine Middleton, Trustee
• Paul Anderson, Past Chair

ARIN Staff

• Michael Abejuela, General Counsel, Secretary
• Alyssa Arceneaux, Executive Coordinator, Scribe
• Einar Bohlin, Vice President, Government (via Zoom)
• Richard Jimmerson, COO
• Christian Johnson, Vice President, Information Security (via Zoom)
• Brian Kirk, CFO
• Steve Ryan, Counsel
• Therese Simcox, Sr. Executive Assistant (via Zoom)
• John Sweeting, CCO

1. Welcome, Agenda and Conflict of Interest Review.

The Chair called the meeting to order at 3:21 pm PT. He asked for conflicts of interest disclosures of which there were none. The presence of a quorum was noted.

2. Consent Agenda

• Approval of the Minutes (Exhibit A)

• IPv6 Outreach Memo (Exhibit B)

  It was moved by John Curran, and seconded by Peter Harrison, that:

  “The ARIN Board of Trustees approves the Consent Agenda as presented.”

  The Chair called for discussion. Ms. Carter asked a question about the metrics listed in the IPv6 Outreach memo. The CCO answered how all requests were tracked to bring about the metrics.

  The motion carried with no objections.

3. ARIN Committee Reports.

• Compensation Committee. The Compensation Committee Chair stated that there were a few items that would be discussed during the executive session.

• Governance Committee. The Governance Committee Chair stated that the Committee met last week and are working on board succession, STV consultation, and the Governance Committee Charter. The Chair stated her intent to bring these forward at the December Board meeting.

• Mailing List AUP Committee. The Mailing List AUP Committee Chair stated that there was nothing new to report.

• Nominations Committee. The Nominations Committee Chair stated that the first draft of the 2022 report is complete and includes recommendations for 2023. He also stated he is in the process of reviewing the Charter recommendations.

• Risk and Cybersecurity Committee. The Risk & Cybersecurity Committee Chair noted that the October meeting did not meet quorum and therefore all items would be deferred to the November meeting.

• Finance Committee. The Finance Committee Chair stated that the Committee met on September 29 and again today regarding the budget. The Chair will bring a motion to accept the Budget as an additional item at today’s meeting so that any other Board meeting items can be discussed if needed beforehand.

The President noted that all Committees should be reviewing their charters for any desired changes for 2023 and working on their year-end committee reports.

4. Policy Ratifications.

At their meeting on 19 September 2022, the ARIN Advisory Council moved to forward the following editorial changes to the ARIN Board of Trustees for ratification.

• ARIN-edit-2022-6: Editorial clean-up of NRPM Sections 2.12 and 2.14. (Exhibit C, D, E)

  The President noted that it was to remove capitalization from certain words and no material issue or implementation issue.

  It was moved by John Curran, and seconded by Tina Morris, that:

  “The ARIN Board of Trustees, based upon the recommendation of the ARIN Advisory Council, and noting that the ARIN Policy Development Process has been followed, adopts ARIN-edit- 2022-6: Editorial clean-up of NRPM Sections 2.12 and 2.14.”

  The Chair called for a discussion. A question was asked about why it will take 3 months to implement.

  The motion carried, via a roll call vote. Mr. Abramson did state his support but found it difficult to do so without the full editorial context.

• ARIN-edit-2022-7: Editorial clean-up of NRPM Section 2.16. (Exhibit F, G, H)

  The President said that this editorial change takes convoluted language and makes it more proper and in simpler English. It does not change the processing of resource requests but makes it more readable.

  It was moved by John Curran, and seconded by Catherine Middleton, that:

  “The ARIN Board of Trustees, based upon the recommendation of the ARIN Advisory Council, and noting that the ARIN Policy Development Process has been followed, adopts ARIN-edit- 2022-7: Editorial Clean-up of NRPM Section 2.16.”

  The Chair called for discussion. Ms. Carter asked whether the definition of “utilized” was clear as it depended on the term utilization, and the President noted that its meaning in this context was understood by the community.

  The motion carried, via roll call vote.

5. Credit Card Processing Costs.

(Exhibit I)

The President noted that this is a continuation of previous discussions as ARIN is looking to move to a new credit card processing vendor. The costs of credit card process would be charged back to the customer as a surcharge, with the customer having the option of switching to ACH if desired. If during research of implementation that the credit card processing fee is found not to be viable, he would come back to the Board.

A question was asked about whether the receipt would show this surcharge. The CFO noted that this would be doable, and the surcharge would appear on the receipt.

An additional question was asked about surcharges on other forms of payment. The CFO noted that those costs were minimal compared to the credit card charges and absorbed by ARIN.

Mr. Abramson asked about the limited possibilities for some organizations to use anything other than credit cards. The Chair noted his concerns with the legalities of credit card surcharges pointing specifically at issues in Canada right now. He made note that he is concerned about growing a multi-tiered system across ARIN based upon customer location. Lastly, he noted his concern of the timing with the current worldwide financial situation.

The Board then asked for further research on what is ‘allowable by law’ throughout our region regarding credit card surcharges before making a final decision.

6. Transfer Processing Fee.

(Exhibit J)

The President noted that this fee has been discussed previously and then discussed in the Finance Committee meeting.

It was moved by John Curran, and seconded by Tina Morris, that:

“The ARIN Board of Trustees approves charging customers a Transfer Processing Fee as specified.”

The Chair called for a discussion. Mr. Abramson asked about whether this needs to go forward to community consultation. The President noted it was not needed as it is considered a pricing decision, but that there would be an accompanying communication that would be sent.

The motion carried, via roll call vote.

7. Proposed Revision of the ARIN Strategic Direction Statement.

(Exhibit K, L)

The President noted that the document includes the proposed changes from the August Board Workshop.

It was moved by John Curran, and seconded by Peter Harrison, that:

“The ARIN Board of Trustees adopts the revised ARIN Strategic Direction Statement as adopted editorially.”

The motion carried with no objections.

The COO thanked the Board for adopting as this helps to track with the management objectives that ARIN reports on quarterly. It also gets published and sent out to the staff and helps to drive the actions of the organization.

8. General Counsel Update.

The General Counsel provided an attorney-client privileged update on legal matters to the Board.

9. Open Action Item List.

(Exhibit M)

The President noted significant progress on outstanding items and no issues to raise regarding the action item list.

10. Any Other Business.

The Chair asked for any other business.

• The Finance Committee Chair raised the proposed ARIN 2023 Budget and Activity plan for Board consideration. A discussion ensued about how to treat the credit card processing surcharge in the interim. It was noted that the Board wanted to move forward on the budget and that the organization could adjust if needed based on final decision.

  It was moved by Nancy Carter, and seconded by John Curran, that:

  “The ARIN Board of Trustees approves the ARIN 2023 Budget, as recommended by the ARIN Finance Committee.”

  The motion carried, via a roll call vote.

• Harassment Prevention Training. The COO noted that training is being taken by the staff right now and would be rolled out to ARIN volunteers shortly. He did note that the Board made this training mandatory for all ARIN volunteers.

11. Executive Session.

The Board entered an executive session at 5:03 pm PT.

12. Adjournment

The Chair entertained a motion to adjourn at 6:08 pm PT. Nancy Carter moved to adjourn, seconded by Tina Morris. The meeting adjourned with no objections.