Board of Trustees Meeting Minutes - 14 August 2000 [Archived]

Chantilly, Virginia

Attendees:

• Scott Bradner
• David Conrad
• John Curran
• Kim Hubbard
• Scott Marcus
• Michael Straty
• Dennis Molloy, ARIN Counsel
• Susan Hamlin, Notetaker

Chairman of the Board John Curran called the meeting to order at 9:15 AM. The meeting agenda was reviewed. Following a request by Scott Bradner to add two items, the agenda was adopted.

Transition to Acting President - With Kim Hubbard’s resignation as ARIN President becoming effective on August 15, 2000, the Board of Trustees agreed to a transition plan that would provide leadership to ensure the stable operation of ARIN until a new President is in place.

In order to effect the transition plan, Scott Bradner offered the following motion:

Resolved, that John Curran is hereby appointed to the position of Acting President of ARIN and is authorized to exercise such powers as have been delegated to the President by the Board of Trustees as usually pertain to the President of ARIN.

Scott Marcus seconded the motion. Following discussion of the motion and the transition plan in general, a call for vote yielded 5 yeas, and one abstention on the part of John Curran.

Status of Executive Search - John Curran reported that Korn Ferry has recently presented several candidates of interest to ARIN. Interviews are being conducted and the Board will be notified as subsequent action is required.

Approval of Consulting Agreement - The Compensation Committee of the Board met to review the consulting contract between ARIN and Kim Hubbard. There being no objections, the Compensation Committee recommended that the Board approve the contract.

During discussion of the contents of the contract, it was noted that during the transition period all issues regarding IP registration policy would be referred to Kim Hubbard for advice, and not brought before the Acting President.

Scott Bradner moved that the Board approve the consulting agreement between Kim Hubbard and ARIN. Michael Straty seconded the motion. The motion carried by 5 yeas, Kim Hubbard abstaining.

Miscellaneous Items -

401(k) Plan Trustees: Scott Bradner moved that out-going President Kim Hubbard be removed as a trustee of the ARIN 401(k) plan and that Susan Hamlin, Executive Assistant, be added as a plan trustee. David Conrad seconded the motion. There being no discussion, a vote was called and the motion was passed unanimously.

Signatories to ARIN Bank Account: John Curran moved that the Board authorize the Acting President to execute the appropriate signatory documents with the Bank of America thereby giving the Acting President check signing authority for ARIN. Scott Marcus seconded the motion that was subsequently passed by a vote of 5 yeas and one abstention (John Curran).

ICANN Contract - The Board of Trustees discussed the lack of response from ICANN to any of ARIN’s proposed contracts. The Board looks forward to receiving a written response from ICANN in the near future.

Director of Operations Introduced - Richard Jimmerson, former Manager of Registration Services, was presented to the Board in his new capacity as Director of Operations.

Richard gave a brief Registration Services Group update. He reported that a new Manager of Registration Services has been hired and will join ARIN on August 16th. Several statistical slides were shown to illustrate the steady increase in request traffic. The Board asked that ARIN’s policy regarding IP allocation “reservations” be discussed at the upcoming member meeting.

Richard was asked to add some additional statistical information to the ARIN web site and to link the RIPE and APNIC statistics to ARIN’s statistics web page.

Engineering Update - Prior to the beginning of this discussion Board member David Conrad excused himself from the room.

Manager of Engineering Debbie Herrmann presented the Board with an update on the Request for Proposal (RFP) to identify vendors who can provide IN-ADDR service for network delegations in ARIN’s region. ARIN met its August 9th deadline to respond to questions from potential bidders. All proposals are due by August 28th.

In order to avoid any conflicts of interest for other Board members, Scott Bradner volunteered to serve as the Board liaison on this project, providing guidance to ARIN’s engineering staff throughout the proposal review, site visit, and recommendation process.

Size of Board of Trustees - David Conrad returned to the room prior to the start of this discussion.

Michael Straty raised the idea of expanding the size of the ARIN Board of Trustees by at least one member in order to have an odd number for voting purposes. All discussion was favorable to the idea, noting that an increased number of members would add additional viewpoints and thus provide greater stability to ARIN. It was the general consensus of the Board to increase the size of the Board by one member, but that any such action to implement this change should be deferred until after a new president is on board.

ICANN Reconsideration Committee Response - The Board reviewed and again voiced their support for the informal response sent on behalf of the Regional Internet Registries (RIRs) to ICANN regarding ICANN’s comments on the RIRs’ Reconsideration Request. Staff was directed to post this response, along with related correspondence, on the ARIN website.

ARIN VI Meeting - A brief overview of the meeting schedule was presented. The meeting is being held at the Washington Dulles Airport Hilton in Herndon, Virginia. The Public Policy Meetings will be held all day Monday, October 2 and Tuesday, October 3. Tutorials will be held Monday evening on IPv6 and on the Request Process for IPv4 addresses. The ARIN Members Meeting will be held Wednesday, October 4 from 9:00 AM until 1:00 PM. A Casino Night, open to all meeting attendees, is planned for Tuesday evening, October 3rd.

On a related meeting topic, David Conrad mentioned that he would be attending the APNIC meeting in Brisbane, Australia in October. He agreed to represent ARIN During this meeting and a follow-on ASO AC and RIRs meeting. The Board suggested sending ARIN’s Director of Operations to this meeting also.

Additional Items for Discussion -

Update on INET 2000 and BOF - David Conrad reported on the Alternatives to Usage Based Address Allocation BOF held in Yokohama. The Board thanked him for his report and asked to be kept up to date on ensuing discussions.

Ipv6 - Following discussion on this issue the Board suggested that a message be sent out to the arin-discuss and public policy mailing lists, prior to the October meeting, to solicit comment on the following concept: Current ARIN ISP subscription holders, if qualified, would be able to receive a minimum size v6 allocation for no additional fee during a certain period of time under a “trial” policy.

Web hosting - The Board suggested that ARIN’s new policy be placed on the agenda for discussion at the upcoming Members Meeting.

Proposed Policy Formulation Process - The Board discussed the open and transparent way ARIN policies are created and adopted. In order to allow for additional member and public input, it was suggested that four (4) weeks prior to each ARIN Public Policy and Members Meeting, each topic of discussion identified for the meeting agenda be sent out separately via the arin-discuss (members only) and ppml (where appropriate) mailing lists to generate discussion and foster policy creation ideas. As is now the case, discussion would take place during the meetings and policy recommendations can be put forward. It is being suggested that following the meetings, all recommendations be sent out via the mailing lists for an additional two-week comment period. Comments would be monitored and sent along to the Advisory Council for their review. Next, as is the current practice, the Advisory Council would study the recommendations made at the Public Policy and Members meetings, along with subsequent comments, and make their recommendations to the Board of Trustees. The Board would then meet to discuss and vote on any policy items.

Commission on Online Child Protection - The Board agreed to discuss this organization if a formal request for ARIN involvement is received.

Next Board of Trustees Meeting - The Board agreed to meet next on Monday, October 2nd in Herndon, VA in conjunction with the ARIN VI Public Policy and Member meetings.

David Conrad moved to adjourn the meeting at 3:50 PM. Scott Marcus seconded the motion, which was then approved by unanimous vote.