Board of Trustees Meeting Minutes - 22 March 2004 [Archived]

San Francisco, CA

Attendees:

Trustees:

• John Curran, Chairman
• Scott Bradner, Secretary
• David Conrad, Trustee
• Lee Howard, Treasurer
• Bill Manning, Trustee
• Ray Plzak, President
• Bill Woodcock, Trustee

ARIN Staff:

• Thérèse Colosi, Recording Secretary
• Susan Hamlin, Director of Member Services
• Richard Jimmerson, Director of Operations
• Mary K. Lee, Director of Human Resources & Administration
• Bob Stratton, Director of Business

ARIN Counsel:

• Steve Ryan

1. Welcome

The Chair called the meeting to order at 10:08 a.m. PST. The presence of a quorum was noted.

2. Agenda Bashing

The Chair called for comments. Ray Plzak requested discussing Item 12, Discussion of the MOU(s) with ICANN, earlier due to an RIR call that needed to take place later in the day. It was agreed to switch discussion of Items 10 and 12. The Chair called for further comments. There were no further comments.

3. Approval of the Minutes of November 11, 2003

Scott Bradner, acting as Secretary of the Board, moved that:

“The ARIN Board of Trustees adopt the minutes of the November 11, 2003 meeting as written.”

This was seconded by Lee Howard. The motion carried unanimously.

4. Approval of the Minutes of December 22, 2003

Scott Bradner, acting as Secretary of the Board, moved that:

“The ARIN Board of Trustees adopt the minutes of the December 22, 2003 meeting as written.”

This was seconded by David Conrad. The motion carried unanimously.

5. Approval of the Minutes of January 5, 2004

Scott Bradner, acting as Secretary of the Board, moved that:

“The ARIN Board of Trustees adopt the minutes of the January 5, 2004 meeting as written.”

This was seconded by Lee Howard. The motion carried unanimously.

6. Approval of the Minutes of January 10, 2004

Scott Bradner, acting as Secretary of the Board, moved that:

“The ARIN Board of Trustees adopt the minutes of the January 10, 2004 meeting as written.”

This was seconded by Lee Howard. The motion carried unanimously.

7. Policy Proposal 2003-3: Residential Customer Privacy

Scott Bradner moved that:

“The ARIN Board of Trustees, based on the recommendation of the Advisory Council, and noting that the Internet Resource Policy Evaluation Process has been followed, adopts Policy Proposal 2003-3: Residential Customer Privacy.”

This was seconded by David Conrad.

The Chair called for comments. Discussion ensued regarding the merits of adopting the policy. Scott Bradner recommended the Board adopt the policy, and ask the ARIN Advisory Council to look at what procedure should take place with respect to Canadian zip codes. The Chair also stated that ARIN staff and ARIN Counsel further research ARIN’s obligations in Canada, and requested Counsel to ensure that ARIN was operating under the most current guidelines within all jurisdictions in the ARIN region. Scott Bradner requested ARIN Counsel review all proposals from the ARIN Advisory Counsel as the proposals come forward through the evaluation process.

The Chair asked if the Board had any further comments on the motion to adopt this proposal. There were no further comments.

A roll call vote was taken and the motion carried unanimously.

8. Finance Committee Report

a. Fees for Micro-allocations.

Lee Howard, acting as Treasurer, moved that:

“The ARIN Board of Trustees adopts a fee schedule for micro-allocations of $1,500 for assignments, and $100 for maintenance; and, $1,500 for allocations with a $1,250 renewal fee.”

This was seconded by Scott Bradner. The Chair called for comments. Brief discussion ensued with Lee Howard stating that the Finance Committee did not reach consensus during their meeting on a separate fee structure on micro-allocations for the Africa portion of the ARIN region. This was noted by the Board. The motion carried unanimously.

Further discussion ensued regarding fees for the Africa portion of the ARIN region. Bill Woodcock moved that:

“The ARIN Board of Trustees support the creation of offsetting grants for ARIN fees for organizations in the emerging AFRINIC region, and instructs the President to engage with AFRINIC on a dialogue to advance this forward by the end of the meeting in Dakar, Senegal.”

This was seconded by Scott Bradner. The motion carried: 5 in favor, 1 against, and 1 abstention.

Item 10. Discussion of the MOU(s) with ICANN.

Due to the upcoming RIR call, the Board turned to this item at this point in the meeting. Updates were given on discussions that took place during the recent ICANN meeting in Rome, Italy. The Board discussed the MOUs and their stance on them.

The Board recessed for the RIR call, and lunch, at 12:00 p.m. PST. The Chair called the meeting to order at 1:48 p.m. PST.

Item 8. Finance Committee Report (continued)

b. Legacy Maintenance Fees.

Lee Howard, as Chair of the Finance Committee, moved that:

“The ARIN Board of Trustees adopts annual maintenance fees for legacy assignments that is consistent with the current maintenance fee; and, that this fee commence with the first request for change of information by the legacy holder after the policy goes into effect; and, a suitable period of public notice has elapsed.”

This was seconded by Scott Bradner. The Chair called for any comments. A discussion ensued. The motion carried: 6 in favor; 1 abstention.

c. Additional Items:

Lee Howard, as Chair of the Finance Committee, moved that:

“The ARIN Board of Trustees adopts a fee structure for IPv6 allocations as follows: $2,500 initial fee for the minimum allocation, doubled for every bit shorter in allocation.”

This was seconded by Scott Bradner. The Chair called for comments. Lee Howard noted that he wanted a discussion at the ARIN Members Meeting regarding non-ISP’s fees for IPv6.

The motion carried unanimously. The Board then discussed fees for renewing IPv6.

Scott Bradner moved that:

“The ARIN Board of Trustees adopts a fee structure for IPv6 renewals using the same logic as was used for IPv4 renewals.”

This was seconded by Lee Howard. The Chair called for comments. Lee noted that he wanted a discussion at the ARIN Members Meeting regarding the difference between initial and renewal IPv4 fees.

The motion carried: 4 in favor; 3 against.

Lee Howard, as Chair of the Finance Committee, moved that:

“The ARIN Finance Committee will promptly inform the ARIN Board of Trustees of changes it makes to the investment managers.”

This was seconded by Scott Bradner. The Chair called for comments. A brief discussion ensued and the motion carried unanimously.

9. Discussion of Board Travel Policy

The issue was raised of the Board, while on travel for ARIN, needing to conduct their own business and not being reimbursed by their company for expenses (i.e., telephone calls). Mary K Lee presented the current travel policy and it was amended to address this issue.

10. Discussion of the MOU(s) with ICANN

This item was discussed earlier in the meeting.

11. Discussion of Future ARIN Meeting Dates

Susan Hamlin provided the dates that were set for the next joint ARIN meeting with NANOG: October 17-19, 2004 for the NANOG meeting and October 20-22, 2004 for the ARIN meeting. She noted that locations have not been determined as of yet.

Susan then presented dates for ARIN meetings in 2005. The Board had no objections for an April timeframe. She then stated that she was working on three possible weeks in October 2005 for ARIN’s fall meeting as well.

12. Discussion of ARIN Meeting in Africa

Full Region. Ray Plzak gave an update, stating that this was originally discussed a few months ago. The President and members of the Board would travel to an ARIN meeting in the African portion of the ARIN Region to discuss policy adopted by AFRINIC, in addition to RIPE NCC holding a meeting as well in its portion of Africa. Discussions had taken place with some wanting there to be only one meeting. As it stands, there will be one meeting that ARIN will be involved in and it may be with RIPE NCC as well. He stated he would keep board updated on this issue.

13. Discussion of Revisions to the ARIN Bylaws

This effort was undertaken to streamline several sections so that the Bylaws would become a more static document. Susan Hamlin presented the revisions to the Board.

In the course of these revisions, Ray Plzak requested a motion be made to reconsider the earlier motion, made under Item 8, regarding micro-allocation fees in the Africa portion of the ARIN region, and table it in order to provide time for further investigation. The Chair requested a vote on reconsidering the motion. The vote was unanimous.

Ray Plzak moved that:

“The ARIN Board of Trustees table the motion previously made under Item 8: Micro-allocation Fees, regarding micro-allocation fees in the Africa portion of the ARIN region for further investigation.”

This was seconded by Lee Howard. The motion carried unanimously.

It was noted that Lee felt fees should be consistent across the regions.

14. Discussion of Current Litigations

Due to time constraints, it was decided that Counsel provide an update on the status of ARIN’s involvement in current litigations at this point in time during the meeting.

After the update, the President requested that business be suspended and that Agenda items 15 and 16, in addition to the rest of the revisions to the Bylaws, be tabled until a meeting to be scheduled in conjunction with ARIN XIII in Vancouver, B.C. was set. The Board was in agreement.

Ray Plzak moved that:

“For purposes of considering a motion to adjourn, the ARIN Board of Trustees schedule a Board Meeting during the ARIN meeting in Vancouver, B.C. with an Agenda to include continued review of the revisions of the ARIN Bylaws, Article 8 and any updates; and discuss items 15 and 16 of the current Agenda.”

This was seconded by Scott Bradner. The motion carried unanimously.

The President stated that he would inform the Board of when the meeting would take place.

Lee Howard noted that he wanted to revisit privacy practices. This was agreed to be currently discussed with Counsel.

Scott Bradner moved that:

“The ARIN Board of Trustees task ARIN Counsel to review ARIN’s privacy practices to ensure they are in compliance in all legal jurisdictions within the ARIN region.”

This was seconded by David Conrad. The motion carried unanimously.

Scott then requested that Counsel review all policies before they are adopted, and that this be added into policy evaluation process. Richard Jimmerson stated he would have this done and would discuss it with the ARIN Advisory Council.

15. Discussion of Guidelines Documents

Tabled until the next regularly scheduled Board meeting in Vancouver, B.C.

16. Discussion of ARIN Board Election Petition Process

Tabled until the next regularly scheduled Board meeting in Vancouver, B.C.

17. Any Other Business

The Board agreed to hold a conference call on April 6th at 2:00 p.m. EST (11:00 a.m. PST) to discuss the ASO MOU.

18. Adjournment

The Chair entertained a motion to adjourn at 5:52 p.m. PST. Scott Bradner moved to adjourn and this was seconded by David Conrad. The motion carried unanimously.