Board of Trustees Meeting Minutes - 11 December 2007 [Archived]

Special Meeting
Teleconference

Attendees:

• John Curran, Chair
• Scott Bradner, Secretary
• Lee Howard, Treasurer
• Bill Manning, Trustee
• Ray Plzak, President
• Paul Vixie, Trustee
• Bill Woodcock, Trustee

ARIN Staff:

• Thérèse Colosi, Scribe
• Nate Davis, Chief Operations Officer
• Susan Hamlin, Director of Member Services
• Richard Jimmerson, Chief Information Officer
• Mark Kosters, Chief Technology Officer
• Mary K Lee, Director of H.R. & Administration
• Leslie Nobile, Director of Registration Services
• Robert Stratton , Director of Financial Services

ARIN Counsel:

• Stephen M. Ryan

1. Welcome

The Chair called the meeting to order at 1:06 p.m. EST. The presence of quorum was noted. The Chair welcomed the observers.

2. Agenda Bashing

The Chair called for any comments. There were no comments.

3. Approval of the Minutes

Scott Bradner, as Secretary, moved:

“The ARIN Board of Trustees adopts the Minutes of the October 17, 2007 meeting as written.”

This was seconded by Lee Howard. The Chair called for any comments. There were no comments.

The motion carried unanimously via roll call.

Scott Bradner, as Secretary, moved:

“The ARIN Board of Trustees adopts the Minutes of the October 19, 2007 meeting as written.”

This was seconded by Bill Woodcock. The Chair called for any comments.

The motion carried unanimously via roll call.

4. Confirmation of Action Taken Without a Meeting

ARIN Board of Trustees Election Results. On October 31, 2007, the Board voted electronically to confirm the results of this election. On October 26, 2007 the following persons were elected to the ARIN Board of Trustees for a three year term commencing 1 January 2008:

William Manning
Paul Vixie

The count of ballots was confirmed independently by the Secretary, President and General Counsel.

Scott Bradner, as Secretary moved:

“The ARIN Board of Trustees confirms the results of the ARIN Board of Trustees Election conducted in October 2007, as an action taken without a meeting via electronic vote on October 31, 2007.”

This was seconded by Lee Howard. The Chair called for any comments. There were no comments.

The motion carried unanimously via roll call. The Chair welcomed Bill and Paul back as members of the Board.

5. ARIN Advisory Council Election Results

Under provisions of ARIN Bylaws Article VIII, Section 4g, the Board is required to confirm the results of the election. On October 26, 2007 the following persons were elected to the ARIN Advisory Council for a three year term commencing 1 January 2008:

Paul Anderson
Cathy Aronson
Marla Azinger
Owen DeLong
Scott Leibrand

The count of ballots was confirmed independently by the Secretary, President and General Counsel.

Scott Bradner, as Secretary, moved:

“The ARIN Board of Trustees confirms the results of the ARIN Advisory Council Election conducted in October 2007.”

This was seconded by Lee Howard. The Chair called for any comments. There were no comments.

The motion carried unanimously via roll call.

6. Discussion of Policy Proposals

At its meeting on November 15, 2007, the ARIN Advisory Council (AC) made a recommendation that the ARIN Board of Trustees adopt the four policy proposals noted below. The Board needs to discuss these proposals and move to either adopt or remand to the AC.

1) Policy Proposal 2007-19: IANA Policy for Allocation of ASN Blocks to RIRs.

Scott Bradner moved:

“The ARIN Board of Trustees, based on the recommendation of the ARIN Advisory Council, and noting that the Internet Resource Policy Evaluation Process has been followed, adopts Policy Proposal 2007-19: IANA Policy for Allocation of ASN Blocks to RIRs.”

This was seconded by Bill Woodcock. The Chair called for any comments. Ray Plzak noted for the record that these policy proposals were proposed to the Board previously to be taken as an action without a meeting. Brief discussion ensued on whether the Board wanted to always hold a teleconference to vote on proposals, or to take action without a meeting. The Chair postponed this discussion, but added it as A., under Item 9, Any Other Business.

Discussion on proposal ensued. Ray Plzak stated it was a housekeeping chore that has to be done and there has been no previous policy on the matter. It came from suggestions from various RIR staff, and those performing the IANA function. It is a practice, not a policy. All the other RIRs are adopting the same without opposition.

The Chair asked if there were substantial comments made against this policy. Ray replied that there were not, as it is seen as a bookkeeping exercise. Scott Bradner stated it bothered him to put procedure in to the policy process as well. He stated he would like to look at this differently in the future and retro fit into where they don’t have policy components.

The Chair agreed that this is statement is of different form than the majority of ARIN’s policy manual. However, he did see both policy and procedure in this policy proposal. Scott Bradner clarified that he was not suggesting this proposal not move forward, but that the Board needs to think about the issue for future global policies.

Ray Plzak stated that ARIN staff is working on revisions to NRPM where global policy resides. The Chair stated he felt this was a good discussion regarding handling of global policies and global procedures.

The Chair called for any further discussion. There were no comments.

The motion carried unanimously via roll call.

2) Policy Proposal 2007-21: PIv6 for Legacy Holders with RSA and Efficient Use.

Scott Bradner moved:

“The ARIN Board of Trustees, based on the recommendation of the ARIN Advisory Council, and noting that the Internet Resource Policy Evaluation Process has been followed, adopts Policy Proposal 2007-21: PIv6 for Legacy Holders with RSA and Efficient Use.”

This was seconded by Bill Manning. The Chair called for any comments. Leslie Nobile briefly highlighted points of the proposal to the Board. Discussion ensued on what the current policy states versus what this policy states. Lee Howard stated his notes from the ARIN meeting in Albuquerque in October indicated a question of whether the wording needed to be ‘…demonstrate efficient use of ‘a’ direct…" versus “… ‘all’ direct …”. He also noted that consensus showed 45 to 1 in favor of using the word ‘all'.

Scott Bradner suggested remanding the proposal to the AC to clarify this point. Ray Plzak stated that if diligence is a concern, the Board should remand it to the AC with an explanation as to why.

The Chair stated that the role of the AC and its duties, and revisions in the IRERP is an important topic for the next Board meeting. He then added this topic for further discussion as B., under Item 9, Any Other Business.

The Chair called for any further discussion. There were no comments.

The motion failed with 4 against; and 3 in favor (John Curran, Bill Manning, Paul Vixie) via roll call.

The Chair directed the President to let the AC know the outcome of this proposal. The President requested Scott Bradner craft a response to the AC and send it to him regarding the issue of policy process. Scott agreed.

3) Policy Proposal 2007-22: Expand Timeframe of Additional Requests.

Scott Bradner moved:

“The ARIN Board of Trustees, based on the recommendation of the ARIN Advisory Council, and noting that the Internet Resource Policy Evaluation Process has been followed, adopts Policy Proposal 2007-22: Expand Timeframe of Additional Requests.”

This was seconded by Ray Plzak. The Chair called for any comments. Leslie Nobile explained the change that will arise from this policy. Bill Woodcock stated he felt it was a bad time for opening a wider temporal window for speculative projections of future needs and giving applicants greater verse for broad speculation.

Ray Plzak stated that the reason this proposal was made was to bring ARIN into line with other RIRs. It was noted that the ARIN AC did not discuss issue of speculative projections. The Chair stated that there is a potential equity issue in that in x amount of years, using 6 months vs one year, the time that the members will have will be shorter than in the other regions. Bill Woodcock stated that this gives members competitive equity with other RIRs, and that seems like a bad idea.

Lee Howard asked if ARIN can allocate less than 12 months of space if they decided to do so. Ray Plzak replied that members will receive 12 months if that is what the policy states; and, if that is what is requested. Lee stated that nearly all of the support shown at the Public Policy Meeting was contingent on this point, and therefore questioned whether support existed. He further stated that there was no support shown on the PPML for this proposal.

Bill Woodcock stated that it was the Board’s duty to vote against it. Leslie Nobile pointed out that wording in the proposal was changed at the ARIN meeting.

Lee Howard stated he would craft a response to the AC and send it to the President.

Ray Plzak proposed that the motion to adopt be withdrawn because the modified text had not been discussed on the mailing list; and, a new motion to remand to the AC be made.

Scott Bradner withdrew the motion to adopt the policy with no objections.

Scott then moved:

“The ARIN Board of Trustees, remands Policy Proposal 2007-22: Expand Timeframe of Additional Requests, to the Advisory Council in order for the Advisory Council to further work on it.”

This was seconded by Ray Plzak. The Chair called for any further discussion. There were no comments.

The motion carried unanimously via roll call.

Ray Plzak requested that Lee Howard provide him with a draft message to the AC. Lee agreed to do so.

4) Policy Proposal 2007-25: IPv6 Policy Housekeeping.

Scott Bradner moved:

“The ARIN Board of Trustees, based on the recommendation of the ARIN Advisory Council, and noting that the Internet Resource Policy Evaluation Process has been followed, adopts Policy Proposal 2007-25: IPv6 Policy Housekeeping.”

This was seconded by Bill Manning. The Chair called for any comments. Discussion ensued regarding the edits made. Scott Bradner suggested minimums should all be in one place and this was a better way to approach it.

The motion carried unanimously via roll call.

7. Finance Committee (FinCom) Report

The FinCom is recommending the FY 2008 Budget to the Board. The Board needs to approve the FY 2008 Budget.

Lee Howard, as Treasurer moved:

“The ARIN Board of Trustees approves the FY 2008 Budget as recommended by the Finance Committee.”

This was seconded by Bill Manning. The Chair called for any discussion. The Treasurer then reviewed the budget report with the Board.

The motion carried unanimously via roll call.

Bill Woodcock left the call at this time (2:24 p.m. EST) due to time constraints.

8. ARIN General Counsel Report to the Board

General Counsel provided an attorney-client privileged briefing to the Board.

9. Any Other Business

A) Board policy proposal voting procedure (from Item 6, #1 above). Ray Plzak asked the Board if they wanted to vote via teleconference for all future policy proposals or, as Bill Woodcock suggested, take action without meeting unless anyone objected. Scott Bradner felt the Board should vote on all proposals via teleconference. It was noted that the Board previously felt they had no problem taking action without meeting in the past.

The Chair stated that any Board member can force voting to be done via a teleconference. It was the sense of Board to encourage action without meetings when possible, and hold a teleconference when any Board member objected to electronic voting. Ray Plzak stated that these teleconferences would be included in the Board’s 2008 schedule of meetings.

The Chair requested the proposed 2008 schedule of meetings to be brought before the Board at their next regularly scheduled meeting in order for the board to adopt it. The President acknowledged, and stated this would be done.

B) Revisions to the Internet Resource Policy Evaluation Process (IRPEP) (from Item 6, #2 above). The Chair noted that Scott had developed an overview of a revised IRPEP and had distributed it to the Board list for comment. The Board discussed the general theme of this proposal and agreed that the general theme was reasonable. The Chair requested Scott work with the President to produce a document to be distributed to the AC during their upcoming workshop so that the AC can review and comment on the ideas. Scott agreed to do so.

10. Adjournment

The Chair entertained a motion to adjourn at 2:46 p.m. EST. Scott Bradner moved to adjourn and this was seconded by Paul Vixie. The motion carried unanimously.