Board of Trustees Meeting Minutes - 11 August 2008 [Archived]

Chantilly, VA

Attendees:

• John Curran, Chair
• Scott Bradner, Secretary (via teleconference)
• Lee Howard, Treasurer
• Bill Manning, Trustee
• Ray Plzak, President
• Paul Vixie, Trustee
• Bill Woodcock, Trustee

ARIN Staff:

• Thérèse Colosi, Recording Secretary
• Nate Davis, COO
• Susan Hamlin, Director Member Services
• Richard Jimmerson, CIO
• Mary K Lee, Director, H.R./Business Admin.
• Leslie Nobile, Director Registration Services
• Bob Stratton, Director Financial Services

ARIN Counsel:

• Stephen M. Ryan, ESQ

Apologies:

• Bill Manning, Trustee

1. Welcome

The Chair called the meeting to order at 4:17 p.m. EDT. The presence of quorum was noted.

2. Agenda Bashing

The Chair called for comments. Ray Plzak requested removing items 4 and 5 due to time constraints. The Board agreed to remove these items.

3. Approval of the Minutes

A. Scott Bradner, as Secretary, moved:

“The ARIN Board of Trustees adopts the Minutes of the June 20, 2008 meeting, as written.”

This was seconded by Lee Howard. The Chair called for any comments. There were no comments.

The motion carried unanimously with no objections.

B. Scott Bradner, as Secretary, moved:

“The ARIN Board of Trustees adopts the Minutes of the July 8, 2008 meeting, as written.”

This was seconded by Bill Manning. The Chair called for any comments. There were no comments.

The motion carried unanimously with no objections.

4. Resource Public Key Infrastructure (RPKI)

Removed from agenda due to time constraints.

5. Escalation and Appeals Process

Removed from agenda due to time constraints.

6. Resolution of the ARIN Board of Trustees on IPv4 Internet Number Resource Requests

Ray Plzak moved:

“The ARIN Board of Trustees adopts the Resolution on IPv4 Internet Number Resource Requests.”

This was seconded by Lee Howard. Chair called for comments. The Board reviewed a draft resolution. Discussion ensued as to the wording of the statement. After discussion and editing, Lee Howard suggested an alternate version as follows:

“In order to ensure the accuracy of address requests received, the ARIN Board of Trustees directs Staff to require attestation by an Officer of the requesting organization.”

The Chair called for comments on this substitution in full of the resolution. Scott Bradner stated he felt Lee’s wording was exactly what was needed. It was the sense of the Board that this resolution was satisfactory.

The motion carried unanimously via roll call.

7. Ratification of Policy Proposal 2007-17: Legacy Outreach and Partial Reclamation

At the last ARIN Advisory Council (AC) meeting on July 17, 2008, the AC moved and unanimously voted to replace the sentence: “ARIN should reject any transaction which staff judges is not in the interests of the community.”, with “Transactions should only be accepted under this policy if they are in the interests of the community (e.g. they improve aggregation, or result in a net reclamation of space).”

Lee Howard moved:

“The ARIN Board of Trustees, based on the recommendation of the ARIN Advisory Council, and noting that the Internet Resource Policy Evaluation Process has been followed, adopts Policy Proposal 2007-17: Legacy Outreach and Partial Reclamation.”

This was seconded by Paul Vixie. The Chair called for any comments. Lee Howard stated that he had worked with the Advisory Council on this proposal.

The motion carried unanimously via roll call.

8. Treasurer’s Report

a) Acceptance of the 2007 Audit Report. This item had been tabled from the Board’s July 8th meeting. At their meeting on July 22, 2008, the Financial Committee (FinCom) agreed that the Audited Financial Statements and the Auditors Report from Goodman and Company be forwarded to the Board for approval.

Lee Howard, as Treasurer, moved:

“The ARIN Board of Trustees accepts the Audit Report of the 2007 Financial Statements, as presented.”

This was seconded by Ray Plzak. The Chair called for comments. The Board reviewed the financial statements. The Treasurer reported the auditors had nothing new to say and the report was very straight forward.

The motion carried unanimously via roll call.

b) The FinCom accepted the recommendation of ARIN’s investment advisor regarding his fee structure, and the recommendation to move to a consultant fee (the “Smith Barney Advisor Platform”). Bob Stratton explained that, by using this platform, more investment instruments are made available to ARIN.

c) The FinCom accepted recommendations from ARIN’s investment advisor to change the relative allocations of ARIN’s portfolio of funds, and requested proposed changes to the investment policy to effect that change. The FinCom also invited him to a future teleconference to educate them on alternative investments.

d) The FinCom discussed the proposal to retain an advisor to the Treasurer. They decided that since ARIN received only one proposal to the 10 RFPs that were sent, and only from the firm that initially recommended that ARIN retain a professional Treasurer, the FinCom did not accept the proposal. To respond to ARIN’s need for professional expertise, staff will draft a Treasurer List of Qualifications, which the FinCom will discuss.

Discussion ensued and Scott Bradner reported that he knew a retired Treasurer performing this duty for another organization he works with. The Chair requested contacting this person and stated that if he could not provide service to ARIN, perhaps he knew others he could recommend. Ray Plzak stated that ARIN staff has a draft of the Treasurer’s function and duties document ready to submit to the FinCom for discussion and review as well.

9. Meeting and Fellowships/Scholarships

Ray Plzak stated there were two items for discussion: 1) ARIN’s continuing role with the Postel Award program; and, 2) whether or not ARIN should have a fellowship/scholarship program of its own. Discussion ensued on the first topic regarding the current Postel Award program that exists jointly between NANOG and ARIN. The Board discussed the pros and cons of ARIN’s role in the program, and ideas on how ARIN could become more active in the process.

Bill Woodcock left the call at this time due to scheduling conflicts (5:00 p.m. EDT).

Lee Howard moved to suspend the rules, and discuss Item 11 on the agenda next, due to time constraints, and then resume the agenda at Item 9.

The Chair called for any objections to this motion. There were no objections.

11. Confirmation of Action Taken without a Meeting

2008 Nomination Committee. On July 29, 2008, as an action without a meeting via email, the Board appointed Paul Vixie (Chair), Board Representative; Scott Bradner, Board Representative; Bill Darte, AC Representative; Owen DeLong, AC Representative; James Ashton, General Member in Good Standing; Tony Valenti, General Member in Good Standing; and, Michael Smith, General Member in Good Standing, to the 2008 Nomination Committee. The Board needs to confirm their electronic vote on this motion.

Lee Howard moved:

“The ARIN Board of Trustees confirms its action of July 29, 2008 when it adopted, via email, the appointments to the 2008 Nomination Committee.”

This was seconded by Ray Plzak. The Chair called for comments. There were no comments.

The motion carried unanimously via roll call.

The Chair resumed the agenda at Item 9 above, continuing the discussion on Meeting and Fellowships/Scholarships

Addressing the second topic of ARIN having their own program, Ray Plzak suggested that with increased outreach in Caribbean and other portions of the ARIN region, ARIN should have a fellowship/scholarship program but needed a sense from the Board.

The Chair asked what the goal of such a program might be. Susan Hamlin stated it would broaden outreach and gain ARIN new perspectives into its policy process. She suggested one person from each geographic area, (three for each meeting). Scott Bradner also suggested the possibility of having a mentor for each person from the AC may be beneficial.

It was the sense of the Board that ARIN should work on this issue. Ray Plzak stated he would have staff work on a proposal to the Board for discussion at their first meeting of 2009.

10. Consultant Research

The Board has previously discussed research studies but has not concluded the discussion. Paul Vixie stated Jean Camp, a speaker in the ARIN meeting held in Denver, sent a proposal to him regarding IPv4 depletion. He stated it would be interesting to have a study done on the question of “If we throttle IPv4, how much would we need to do it to make the transition to IPv6 more feasible?”

Bill Manning stated an interest in a study of how IPv4 is being used. He stated that the use of v4 addresses as a target on an end-system is historical. They have been used as hosts, then as dual-stacks, and now as transition mechanisms. As people think of how to use them, it’s an indicator of adoption. It’s part of the uptake.

Discussion ensued on the spending limit of such studies and the desire by Board members to have studies conducted on their topics of interest. Counsel reminded the Board that there was a contracting policy in place. Ray Plzak stated that not all of the Board members will agree on any one study. He suggested that the Board could let one member each have one study per year. He felt it worthwhile to move in a direction and gain experience, suggesting using possibly Paul’s as a pilot test.

Ray stated that Bill Woodcock had also posted an interest for a study on the Board’s list.

It was the sense of the Board that they move forward and submit Paul Vixie’s, Bill Manning’s and Bill Woodcock’s study requests into an RFP process and receive bids. The Board tentatively agreed to provide one study per year to each Board member that expresses interest in a study being conducted.

11. Confirmation of Action Taken without a Meeting

Discussed above.

12. Any Other Business

The Chair called for any other business. There was no other business.

13. Adjournment

The Chair entertained a motion to adjourn at 5:26 p.m. EDT. Lee Howard moved to adjourn and this was seconded by Ray Plzak. The motion carried unanimously.