Board of Trustees Meeting Minutes - 01 July 2009 [Archived]

Teleconference

Attendees:

• Paul Vixie, Chair
• Scott Bradner, Treasurer
• Timothy Denton, Trustee
• Lee Howard, Secretary
• Bill Woodcock, Trustee

Minute Taker:

• Thérèse Colosi

ARIN Staff:

• John Curran, President & CEO
• Nate Davis, COO

ARIN Counsel:

• Stephen M. Ryan

1. Welcome

The Chair called the meeting to order at 5:02 p.m. EDT. The presence of quorum was noted.

2. Agenda Bashing

The Chair called for comments. Counsel stated he had a few brief items to present to the Board. The Chair added these to the agenda under Any Other Business.

3. Approval of the Minutes

It was moved by Lee Howard, as Secretary, and seconded by Scott Bradner that:

“The ARIN Board of Trustees adopts the Minutes of the April 15, 2009 Special Meeting of the ARIN Board of Trustees, as presented.”

The motion carried with no objections.

It was moved by Lee Howard, as Secretary, and seconded by Scott Bradner that:

“The ARIN Board of Trustees adopts the Minutes of the May 28, 2009 ARIN Board Meeting, as presented.”

The motion carried with no objections.

4. Ratification of Draft Policy 2008-7: Identify Invalid WHOIS POC’s

At their meeting on May 21, 2009, the ARIN Advisory Council (AC) moved to forward this Draft Policy to the ARIN Board for ratification.

It was moved by Scott Bradner and seconded by Lee Howard that:

“The ARIN Board of Trustees, based on the recommendation of the ARIN Advisory Council, and noting that the Policy Development Process has been followed, adopts Policy 2008-7: Identify Invalid WHOIS POC’s.”

The Chair called for discussion. John Curran stated the history of this policy was sent via the Board’s list, the Policy Development Process has been followed, and this policy was discussed at the ARIN Public Policy Meeting in San Antonio. The Public Policy Mailing List supports the AC’s determination.

Lee Howard asked for an estimate of how long this work would take. John Curran replied it would take ten to twelve months to go through all of the POCs, the first time around. He stated the outcome of which would make voting, member participation, and updating registration records much easier. He stated the work may go beyond the first year; and, noted that the AC dropped the timeframe from the policy, and put in an implementation timeframe note.

Scott Bradner asked how identifying organization’s Designated Management Representatives (DMR) was progressing. John stated that ARIN would run the same campaign as last year for requesting updated information from organizations; and, that he would provide statistics to the Board’s list in the next few days. He noted that ARIN had received good responses.

The motion carried unanimously via roll call.

5. Temporary Appointment of Board Vacancy

As John Curran is currently both a Trustee of the ARIN Board, and Acting President and CEO of ARIN, the position he holds as Trustee could be relinquished, and a temporary appointment to the Board could be appointed to fill said vacancy. Per the ARIN Bylaws, as Acting President & CEO of ARIN, John Curran would remain on the Board as a voting member.

The Board discussed whether or not to appoint a person at this time, or to wait until the ARIN elections later in the year. After discussion, it was the sense of the Board that if a Trustee feels strongly about a particular candidate, they should send a message to the Board’s list. The Board would then meet to discuss the matter.

If, by the end of July, no one is suggested, the Board will post a message the Community stating their intent to leave the seat open to be filled in next ARIN election.

The Chair called for any objections to this course of action. There were no objections.

6. Appointment of Volunteers to the Nomination Committee for ARIN Board Elections

Volunteers are needed by July 10, 2009. Per the ARIN Bylaws, the Board needs to annually appoint two (2) members of the Board of Trustees.
It was moved by John Curran and seconded by Scott Bradner that:

“The ARIN Board of Trustees appoints Tim Denton and Bill Woodcock to the Nominating Committee for Board Elections for 2009, and that Bill Woodcock will be the designated Chair.”

The Chair called for discussion. There were no comments.

The motion carried with no objections.

7. Discussion of Confirmation of Nomination Committee Members (NomCom)

Confirmation is needed by July 17, 2009. Lee Howard raised a point of order stating that, once identified, motions need to be made appointing others to the NomCom. Scott Bradner replied that this is correct and that it can be done via electronic vote. The Board was in agreement.

8. Proposed Change in Membership Guidelines regarding Definition of Member in Good Standing

It has recently been noted that there has been an inconsistency of identifying a member in good standing. The term “current” is defined as having no outstanding invoices sixty (60) days beyond the invoice due date. However, registration services checks that all invoices have been paid, and if an invoice is one day overdue, it will not allocate resources until the invoice is paid.

In order to establish consistency in ARIN’s practices, staff recommended that the Board redefine “General Member in Good Standing” on the ARIN website as follows:

“The ARIN Board of Trustees declares that for purposes of determining General Member in Good Standing status, the term “current” is defined as having no outstanding invoices.”

This revision simply removes the text, “…sixty (60) days beyond the invoice due date”.

It was moved by John Curran and seconded by Tim Denton that:

“The Board of Trustees modifies the term ‘current’, with regard to the definition of a General Member in Good Standing, to read:

The ARIN Board of Trustees declares that, for purposes of determining General Member in good standing status, the term ‘current’ is defined as having no overdue invoices.”

The Chair called for discussion. Nate Davis suggested that for organizations that have multiple organization identifiers (Org IDs) with ARIN, it would provide greater clarity to add the text, ‘for an Org ID’. This is to be applied per organization, or per voter.

Scott Bradner moved to amend the motion to add the text including ‘per Org ID’ as suggested by Nate Davis. John Curran seconded the motion.

John re-read the motion:

“The Board of Trustees modifies the term ‘current’, with regard to the definition of a General Member in Good Standing, to read:

The ARIN Board of Trustees declares that, for purposes of determining General Member in good standing status, the term ‘current’ is defined as having no overdue invoices for that Org ID.”

Scott corrected the terminology stating it should be stated as: ‘…per organizational identifier’.

John re-stated the amended the motion specifically stating:

“The Board of Trustees modifies the term ‘current’, with regard to the definition of a General Member in Good Standing, to read:

The ARIN Board of Trustees declares that, for purposes of determining General Member in Good Standing status, the term ‘current’ is defined as having no overdue invoices for that organizational identifier.”

The motion carried unanimously via roll call.

9. Any Other Business

The Chair called for any other business.

A) ARIN General Counsel Update. Counsel provided an attorney/client privileged brief to the Board.

B) ISP IP Request. John Curran noted that, as a result of the IPv6 outreach letters sent to the CEOs of organizations, one organization returned an address block due to it not being utilized.

C) ARIN Board Workshop. John Curran stated there will be a Board Workshop in August held in Boston, MA.

D) AFRINIC Meeting Report. Lee Howard provided a brief report to the Board on the recent AFRINIC meeting he had attended in Cairo, Egypt.

10. Adjournment

The Chair asked if there was any other business, and hearing none, adjourned the meeting at 6:08 p.m. EDT.