Board of Trustees Meeting Minutes - 7 October 2010 [Archived]

Atlanta, GA

Attendees:

• Paul Vixie, Chair
• Paul Andersen, Trustee
• Scott Bradner, Treasurer
• John Curran, President & CEO
• Timothy Denton, Trustee
• Lee Howard, Secretary
• Bill Woodcock, Trustee

Minute Taker:

• Nate Davis

Guest:

• Ben Edelman
  Assist. Professor Harvard Business School
  • Negotiation, Organizations, & Market Unit

Wednesday, October 6, 2010

1. Welcome

The Chair called the meeting to order at 10:09 a.m. EDT. The presence of quorum was noted.

2. Agenda Bashing

The Chair called for any comments. There were no comments.

3. Approval of the Minutes

It was moved by Lee Howard, as Secretary, and seconded by Scott Bradner that:

“The ARIN Board of Trustees adopts the Minutes of the August 19, 2010 meeting as written.”

The Chair called for discussion. There was no discussion.

The motion carried with no objections.

4. Board Workshop Matters

A. Actions Resulting from Workshop. The President provided a status on actions resulting from the Board’s workshop in August.

B. Discussion of Workshop Format. The President briefly discussed the format of future Board workshops, based on feedback from Board members and discussions with the Chair. The topics would include logistics such as: a social dinner on the evening of the first day of the meeting; breaking for lunch in lieu of a working lunch; and efficiency to avoid lengthiness of meetings. It was the sense of the Board to defer further discussion to end of the agenda, time permitting.

5. ARIN General Counsel Briefing

Counsel provided an attorney-client privileged update on ARIN legal matters.

6. NewNOG Update

The President provided the following information to the Board:

A. Promissory Note. This has been signed and given to NewNOG. The terms were reviewed by ARIN’s Finance Committee (FinCom) and include six (6) $30,000 payments, with each advance due 25 months after disbursement. The monies are to be used to pay NewNOG’s Executive Director. The President noted that there is some risk of repayment due to requirements of sponsors, attendees, etc.

B. ARIN’s Schedule with NewNOG. The Chair requested a discussion to get an up-to-date sense of the Board on the topic of joint ARIN/NANOG meetings in order for staff to handle this issue when it comes up during NewNOG’s continuing formation and development process. After discussion, it was the sense of the Board to confirm a two meeting per year schedule for ARIN. The President indicated that ARIN would let NewNOG know that it is available for joint meetings and that joint meetings benefit the community from a travel perspective. Scott Bradner noted that the relationship between NewNOG and ARIN should be very clear to the community regarding joint meetings; specifically, the community should understand that ARIN is open to joint meetings but that it is up to NewNOG.

7. Inter-RIR Transfer Policy Review

Mr. Ben Edelman provided a discussion paper on the topic. After review, Lee Howard agreed with its content and direction. Tim Denton had concerns about the meaning of ‘compatible terms’. Mr. Edelman indicated that ‘compatible’ means needs based, and avoidance of unnecessary de-aggregation. After discussion, it was the sense of the Board that Mr. Edelman should provide direction to the ARIN Advisory Council on the matter.

8. Board Face-to-Face Meeting

The President stated that the first Board meeting of 2011 would take place in Chantilly, VA on January 11, 2011 with a dinner the prior evening, January 10. He requested the Board make note of these dates and stated staff would be contacting them to coordinate travel arrangements.

9. Services to Legacy Internet Number Resource Holders

The President presented a position paper to the Board on the matter. Discussion ensued after reviewing the paper. After discussion, the President suggested that staff revise the paper accordingly including providing pros and cons clarifications for various options forward. The President will follow up with the Board once this is completed.

10. RPKI Update

A. Planned ARIN RPKI Services. The President presented the RPKI plan including the services and risks at various stages of this plan. Scott Bradner noted that ARIN needs to be very clear to the community on what this plan is, and wanted a report on any specific liabilities, and clear terms of service. He requested information regarding ARIN’s actual liability and the actual mechanism used for signing (i.e., username, password), and a more secure mechanism in place to remove accounts instantly. He stated that hosting is a reasonable thing to do, but to be done with crisp, clear, terms of service, public statements, etc.

Due to time constraints the Chair tabled the discussion until Thursday, October 7, 2010 at 8:00 a.m.

Thursday, October 7, 2010

The Chair resumed the meeting at 8:05 a.m. EDT. The presence of quorum was noted. The Chair took item 10. RPKI Update off the table and called for further discussion.

RPKI Update Continued

Scott Bradner felt the Board should wait for a report from staff and Counsel regarding the liability/risks. After discussion, the following outcomes were agreed upon by the Board.

• ARIN development continues as planned, RPKI and hosting.
• Staff/Counsel to provide risk/liability report.
• No rollout until Board approval of this report.
• Amend member meeting presentation to include that ARIN is considering the value of RPKI services and, concurrently, the Board is evaluating the associated risks involved.

Counsel stated he would craft an issues statement, including terms of service. The President revised the member meeting presentation accordingly.

The Board also agreed upon a 2-hour conference on this topic, to be held within the next month.

11. Incorporation of the Number Resource Organization (NRO)

An updated sense of the Board is needed on this matter. It was noted that the RIPE Board approved moving forward with NRO incorporation. The President noted the ARIN Board stated to the Executive Council of the NRO, that ARIN would move forward when there are sound reasons to do so. He stated that there are potential risks associated with incorporation, including costs and message management. He noted that the last sense of the Board was to incorporate when there is good reason to do so. After discussion, it was the sense of the Board to move forward with care in incorporating the NRO.

12. ITU Update

The President provided an overview to the Board of the current events happening at the ITU Plenipotentiary Meeting being held during this month in Guadalajara, Mexico.

13. Outgoing Advisory Council Volunteers

It was moved by Scott Bradner, and seconded by Lee Howard, that:

“The ARIN Board of Trustees, RESOLVES to express, as it does hereby express, its appreciation and gratitude:

To Marla Azinger for her outstanding service to ARIN by serving on the ARIN Advisory Council. Her efforts in Co-Chairmanship of the Advisory Council, her outreach to the IETF for ARIN, as well as her policy development efforts for the ARIN region will be missed by all.”

The motion passed by acclamation. It was agreed that the Chair would read this resolution during the Members Meeting.

14. Adjournment

Chair to lead. The Chair adjourned the meeting 8:52 a.m. with no objections.