Board of Trustees Meeting Minutes - 22 April 2013 [Archived]

Bridgetown, Barbados

Attendees:

• Timothy Denton, Chair

• Paul Andersen, Treasurer/Vice Chair

• John Curran, President & CEO

• Aaron Hughes, Trustee

• Paul Vixie, Secretary

• Bill Woodcock, Trustee

Note Taker:

• Nate Davis, COO

ARIN General Counsel:

• Stephen Ryan, Esq

Regrets:

• Vint Cerf

1. Welcome & Agenda Review

Welcome & Agenda Review. The Chair called the meeting to order at 7:30 a.m. AST. The presence of quorum was noted. The Chair acknowledged Mr. Vixie joining via teleconference.

2. Consent Agenda

Approval of the Minutes of 15 February 2013.

It was moved by Tim Denton, and seconded by John Curran, that:

“The ARIN Board of Trustees approves the consent agenda.”

The motion to approve the consent agenda carried with no objections and one abstention (Paul Andersen).

3. ARIN Fee Schedule Discussion

a. Correction to Fee Schedule.

It was moved Tim Denton, and seconded by Bill Woodcock, that:

“The ARIN Board of Trustees approves correction of the Revised Fee Schedule as presented.”

The Chair called for discussion. It was noted that the word ’the’ needed to be inserted before the word ‘correction’ in the motion.

The new motion reads:

“The ARIN Board of Trustees approves the correction of the Revised Fee Schedule as presented.”

The motion carried unanimously via roll call.

b. Fee Schedule Review Panel.

It was moved by Paul Andersen, and seconded by John Curran, that:

“The ARIN Board of Trustees directs the ARIN Finance Committee to convene a Fee Structure Review Committee which: shall include selected volunteers from the community; will consider various long-term fee structures; and, will report back to the ARIN Board prior to the ARIN 32 meeting.”

The Chair called for discussion. The President indicated that some amount of community feedback was received in October, when the fee schedule consultation took place. Since the time that the new fee schedule had been announced, there had been a significant amount of feedback on the various lists. Bill Woodcock asked about the need, and the clarification of the goals, for the Fee Structure Review Committee. He noted that the Board had already adopted the new fee schedule. The President explained that it would be valuable to the community if the Fee Structure Review Committee could consider the feedback that the community had provided; and, produce a balanced document summarizing the pros/cons of each of the various fee structures that has been suggested.

The motion carried unanimously via roll call.

4. NANOG Discussion

Discussion ensued about providing NANOG with various support services if requested. The general consensus is that ARIN should generally respond favorably to NANOG requests if they can be met without adding staff or significant expenses, otherwise it should be discussed further with the Board. The President explained the current excellent relationship with NANOG, and clarifying ARIN’s current meeting schedule evolution. It was also noted many of services utilized by NANOG do not have clear synergies with ARIN’s activities but ARIN should be willing to continue to explore options over the coming year.

5. ARIN Financial Audit Report

It was moved by Paul Andersen, and seconded by Aaron Hughes, that:

“The ARIN Board of Trustees hereby adopts the Financial Audit Report, as presented by ARIN’s Audit Committee.”

The Chair called for discussion. The President noted there were no issues with the audit, only adjustments to be made to expenses moving into clearer cost categories.

The motion carried unanimously via roll call.

6. ARIN August Board Retreat

The President informed the Board that the location of the 2013 Board Retreat will be in Woods Hole, MA at the Airplane House on August 12th, running through Noon on August 14th.

7. Any Other Business

The Chair called for any other business.

• ARIN General Counsel Update. Counsel provided an attorney-client privileged briefing to the Board.
• IGF Proposals. Bill Woodcock indicated that he had submitted three proposals that may relate to the RIR system that could be candidates to merge with NRO submissions as part of the IGF’s agenda.
• The Board entered and Executive Session for further discussion at this time (8:30 a.m. AST). The Board ended its Executive Session at 8:42 a.m. AST.

8. Adjournment

The Chair entertained a motion to adjourn at 8:42 a.m. AST. The meeting adjourned with no objections.