Board of Trustees Meeting Minutes - 10 October 2013 [Archived]

Chandler, AZ

Attendees:

• Vint Cerf, Chair

• Paul Andersen,Vice Chair & Treasurer

• John Curran, President & CEO

• Timothy Denton, Trustee

• Aaron Hughes, Trustee

• Paul Vixie, Secretary

• Bill Woodcock, Trustee - via teleconference

Note Taker:

• Thérèse Colosi

ARIN Staff:

• Nate Davis, COO

Counsel:

• Stephen Ryan, Esq

1. Welcome & Agenda Review

The Chair called the meeting to order at 8:02 a.m. MST. The presence of quorum was noted. The Chair called for any comments on the agenda. The President requested that item 4 be moved to the end of the agenda in the interest of time. There were no objections.

2. Consent Agenda

Approval of the Minutes:

• Minutes of - Minutes of 14 August 2013

It was moved by Paul Vixie, and seconded by John Curran, that:

“The ARIN Board of Trustees approves the Minutes of August 13, 2013 and August 14, 2013, as written.”

The motion to approve the consent agenda carried with all in favor.

3. Committee Updates

a. Audit Committee. The Committee Chair, Vint Cerf, stated that the Committee had not yet met recently, but it would be reviewing the Financial and Audit Reports. He stated ARIN is in strong financial condition, and there were no conflicts in the Audit Report. He stated that he would formally ask the Committee to approve both reports. The President stated that the final financials and the audit report were sent to the Board’s list.

The Committee Chair then convened a meeting of the Audit Committee at this time, and asked the members if they approved of the Audit Report and if they accepted the report as satisfactory. The Committee members answered affirmatively. With regard to the Financial Report, the Committee Chair asked the Committee members if they agreed that ARIN was in strong financial condition. The Committee agreed.

Hearing no objections, the Committee Chair adjourned the meeting of the Audit Committee with approval of the Financial and Audit reports.

b. Finance Committee. The Committee Chair, Paul Andersen, stated that a Fee Structure Review Committee was currently meeting and that they were reviewing six different fee schedule proposals. It was hoped that they would have some alternatives to include in a report to the community at this time, but the review was not ready. The President requested that the Charter be amended.

It was moved by Paul Andersen and seconded by John Curran that:

“The ARIN Board of Trustees approves that the Fee Structure Review Committee Charter be amended to report to the Board when its findings are complete.”

The motion carried with no objections.

The Board Chair asked who comprised Fee Structure Review Committee. JC indicated the members were the members of the Finance Committee plus the following at-large Panel members: Tim St. Pierre, Steve Feldman, Brandon Ross, Dan Alexander, Michael Sinatra, He stated that they were now under non-disclosure agreements, in order to provide some anonymized data regarding distribution of number resources; and, that they are making good progress. The President stated he would present a report tomorrow to the community during the ARIN 32 meeting.

c. Board Governance Committee. Committee Chair, Vint Cerf, stated that this Committee has not met. JC noted that three matters had been referred to this Committee:

i. AC Effectiveness (referred January 2013). The Committee Chair stated that this matter will be discussed with the AC. Counsel also suggested an AC self-evaluation.

ii. Term Limit matter (referred January 2013). The Committee Chair suggested asking the membership regarding this matter and would also discuss it with the AC. The Board agreed to survey the membership for feedback once the current election is over, and that the Board should review the survey before it is available to the membership.

iii. Bylaw Accountability Improvements (referred August 2013). The Committee Chair stated that this was proposed at the last Board meeting. The President stated that it is an active action item and that he would be working with Counsel on it.

d. PDP Simplification Committee. The Committee Chair, Bill Woodcock, stated that there was no update at this time. He asked staff to send him a notification, and that he would get it moving.

4. NRO EC Retreat and I-star Meeting Trip Report

To be discussed at the end of the agenda.

5.IGF Funding Update

The President stated that there was a meeting recently in New York City on IGF Bali funding, and provided an update that ARIN has provided and had received acknowledgement of the receipt of funds.

6. Legal Update

The President provided an attorney-client privileged update to the Board.

7. Any Other Business

The Chair called for any other business. In the interest of time, the Chair stated that Item 4 would be discussed as Board workshop to be held later today over lunch.

8. Adjournment

The Chair entertained a motion to adjourn at 8:57 a.m. MST. The Chair called for any objections to adjourning the meeting. The meeting adjourned with no objections.