Board of Trustees Meeting Minutes - 19 December 2013 [Archived]

Teleconference

Attendees:

• Vint Cerf, Chair

• Paul Andersen,Vice Chair & Treasurer

• John Curran, President & CEO

• Timothy Denton, Trustee

• Aaron Hughes, Trustee

• Paul Vixie, Secretary

• Bill Woodcock, Trustee - via teleconference

Note Taker:

• Thérèse Colosi

ARIN Staff:

• Nate Davis, COO

Counsel:

• Stephen Ryan, Esq

Observer:

• Bill Sandiford (2014 Trustee-elect)

Prior to the ARIN Board teleconference, the Chair called to order an executive session at 10:08 AM EST, in order for the ARIN Compensation Committee to provide a report to the Board on the President’s performance for 2013. Vint Cerf (Chair of the Board and of the Committee); Paul Andersen and Paul Vixie (Committee members); Tim Denton and Aaron Hughes (Trustees) were in attendance.

The Chair exited executive session at 10:14 a.m. EST, to begin the formal ARIN Board of Trustees meeting, as scheduled. Thérèse Colosi, John Curran, and Nate Davis (ARIN staff) joined the call at that time, as did 2014 Trustee-elect observer, Bill Sandiford.

1. Welcome & Agenda Review

The Chair called the meeting to order at 10:14 a.m. EST. The presence of quorum was noted. The Chair welcomed Bill Sandiford to the call.

2. Consent Agenda

Minutes of October 10, 2013 Board Meeting

It was moved by Paul Vixie, and seconded by Paul Andersen, that:

“The ARIN Board of Trustees approves the Minutes of October 10, 2013 as written.”

The motion carried with no objections.

3. Ratification of Draft Policy 2013-4: RIR Principles

At their meeting on 11 October 2013, the ARIN Advisory Council recommended adoption of Draft Policy 2014-4: RIR Principles by the ARIN Board.

It was moved by Paul Andersen, and seconded by Paul Vixie, that:

“The ARIN Board of Trustees, based on the recommendation of the ARIN Advisory Council, and noting that the Policy Development Process has been followed, adopts ARIN-2013-4: RIR Principles.”

The Chair called for discussion. The President confirmed that the Policy Development Process was followed; and, that the AC had recommended the policy for adoption. He stated that this Draft Policy had been considered at NANOG 59 and ARIN 32. He explained that the policy adds basic principles and goals in common with ARIN practices; and, that it had elements that originally started in RFC 2050.

The motion carried with all in favor, via roll call vote.

4. Approval of 2014-15 Budgets and Operating Plan

The President provided an overview of the 2014-15 Draft Budgets to the Board. He stated it had been prepared with the ARIN Finance Committee, who had reviewed it in accordance with the committee’s charter. He explained that it included a 2-year budget outlook, per the Board’s request. The Board was only being asked to adopt the 2014 budget at this time. The 2015 budget was provided to show how some items could be affected by program and capital decisions.

Discussion arose on the subject of financial support for the Internet Protocol Journal, which was changing its funding model. It was the sense of the Board to wait for a formal proposal was submitted before deciding on this type of expenditure.

It was moved by Paul Andersen, as Treasurer, and seconded by John Curran, that:

“The ARIN Board of Trustees adopts the 2014 budget, without the expenditure for the Internet Protocol Journal line item, as presented.”

The motion carried with all in favor, via roll call vote.

5. Changes to the Board Travel Policy

The Treasurer presented the Board with a revised Board travel policy, and provided an overview of guidelines for selecting Trustees for external travel. The Board reviewed the guidelines and changes to the travel policy.

It was moved by Paul Andersen, and seconded by Tim Denton, that:

The ARIN Board of Trustees approves the revisions to the ARIN Board Travel Policy, and the Guidelines for Selecting ARIN Board Trustees for External Travel".

There were no comments. The motion carried with no objections.

6. Joint NANOG/ARIN Board Dinner

The President noted that there was an opportunity for a joint NANOG/ARIN Board dinner with a tentative date of 09 February 2014, to be held in Atlanta, Georgia during the NANOG 60 meeting.

Bill Woodcock joined at this time (11:18 a.m. EST).

After discussion, it was the sense of the Board that any ARIN Board members, who were planning on attending NANOG 60, could attend as representatives of the ARIN Board at a NANOG Board dinner function. The President stated he would relay this message to NANOG’s Executive Director.

7. I* Internet Coordination Activities

The President provided an overview of recent meetings and activities. He stated that ARIN, in keeping with earlier guidance from the Board, was generally supportive of ICANN’s initiatives regarding evolution of ICANN and IANA coordination; and, of continuance of the current Internet governance mechanisms in general.

8. Any Other Business

The Chair called for any other business.

A. Software Development Requests. The President noted that the process of how ARIN’s sets priorities for software development requests had been raised, but not discussed. He suggested discussing the matter at the Board’s next meeting on January 6, 2014, or on this call. It was the sense of the Board that this item be discussed at the Board’s January meeting.

B.Departing Board Member. Paul Vixie stated that this would be his last Board meeting. He stated his tenure on the ARIN Board had been a blast, and that he would not be a stranger to ARIN.

The President moved that:

“The ARIN Board of Trustees wishes to recognize and thank Paul Vixie for his dedication and service to the ARIN Board. His contributions to the Board will be missed, and we wish him the best in his future endeavors.”

The Chair called for approval by acclamation. The motion was so approved.

Paul thanked the Board and thanked John personally for his support and guidance over the years.

The Chair stated it was extraordinary to have Paul’s commitment to the ARIN Board, and to the Internet community over the years, and that Paul had set a high bar for them. The Chair wished him every success in his endeavors, and hoped to see him at Internet functions.

9. Adjournment

The Chair entertained a motion to adjourn at 11:41 a.m. EST. Paul Vixie moved to adjourn, seconded by the President. The meeting was adjourned.