Board of Trustees Meeting Minutes - 6 February 2014 [Archived]

Teleconference

Attendees:

• Vint Cerf, Chair

• Paul Andersen,Treasurer/ Vice Chair

• John Curran, President & CEO

• Timothy Denton, Secretary

• Aaron Hughes, Trustee

• Bill Sandiford, Trustee

• Bill Woodcock, Trustee

Note Taker:

• Thérèse Colosi

ARIN Staff:

• Nate Davis, COO

Counsel:

• Stephen Ryan, Esq

1. Welcome & Agenda Review

The Chair called the meeting to order at 3:03 p.m. EST. The presence of quorum was noted. He added an item regarding the Board’s retreat for August, under Any Other Business.

2. Approval of the Minutes

It was moved by Tim Denton, and seconded by Paul Andersen, that:

“The ARIN Board of Trustees approves the Minutes of 06 January 2014, as written.”

The Chair called for discussion. There were no comments.

The motion carried with no objections.

3. 2014 Fellowship Selection Committee

The Chair reviewed the Charter of the Committee with the Board. He noted that the Board needs to appoint a Chair (from the Board) and 2 volunteer General Members in Good Standing (GMIGS) to this Committee. It was noted that Andrew Dul, of the ARIN Advisory Council (AC), had been selected to represent the AC for 2014.

The General Member volunteer candidates are as follows:

• John Brancela, Eonix Corporation
• William C. Hale, Windstream
• Martin Hannigan, Akamai Technologies, Inc.
• John Kuhn, Government of Ontario
• Stephen Middleton, Verizon Online, LLC.
• Leah Ungstad, Seaview Communications, Ltd.

It was moved by Paul Andersen, and seconded by John Curran, that:

“The ARIN Board of Trustees accepts the ARIN Fellowship Committee Charter as presented; and, appoints: Board Member Bill Woodcock, as the Committee Chair; AC Member Andrew Dul; and, General Member volunteers John Brancela and Stephen Middleton, to serve on ARIN’s 2014 Fellowship Selection Committee.” (Motion shown as corrected, 07 Feb 2014.)

The Chair called for discussion. There were no comments.

Bill Sandiford joined the meeting at this time (3:03 p.m. EST).

The motion carried with no objections.

4. Election Report

The President stated that a new election system was used which allowed for validated access through ARIN Online, and that it had worked very well. He noted that the majority of Designated Member Representatives (DMRs) accessed the elections through ARIN Online and, in total, more than 15% of those eligible had voted – a record number. The President reviewed two recommendations from staff, regarding enhancements:

1. Members use ARIN Online solely to vote, and staff believed that could be ready to implement in 2015.
2. Videos used for candidate’s speeches could be done in advance, and played at the ARIN meeting. This would provide fairness to those who could not attend the meeting in person.

Paul Andersen agreed with members using ARIN Online to vote. However, he believed that on a political note, the in-person aspect was very important; and, was part of the broader NomCom process. Aaron Hughes, Tim Denton, and Bill Sandiford agreed with him.

The Chair tasked staff to work on the first recommendation for voting through ARIN Online. Paul Andersen stated that he was not against videos, but preferred speeches in-person, and agreed that continuing to post videos on the ARIN website was a good idea. Bill Sandiford indicated that some clear candidate decorum guidelines would be helpful in future elections. Paul Andersen agreed.

Discussion ensued on candidate’s decorum and whether or not ARIN should develop a policy regarding decorum. It was the sense of the Board that the President should draft appropriate text for the Board’s review.

5. IPv4 Administrative Reserve

The President stated he was providing this recommendation based on the Board’s previous guidance. He noted that staff had researched blocks, size, and time-periods.

It was moved by John Curran, and seconded by Tim Denton, that:

“The ARIN Board of Trustees approves an IPv4 administrative reserve, for a period of no less than 2 years, of a /16 of returned address space for mitigation of potential future claims.”

The Chair called for discussion. The President stated that address blocks that would be reserved had been identified from returned blocks, and that making the reserve was appropriate - as previously discussed. He wanted to ensure that the block was reserved now, rather than reserving closer to the time when the /8 equivalent inventory level begins to pass the 1.0 mark.

The motion carried with all in favor via roll call.

6. Updated Whois Terms of Use

The President stated that there had been an incident in the past year where a party was using ARIN’s Whois data for marketing, and that this was not the database’s intended use. He stated that staff reviewed the Whois Terms of Use Agreement and found that it was not as clear as ARIN’s Bulk Whois Agreement - or other ARIN agreements. Working with Counsel, the revised Whois Terms of Use is now similar to the Bulk Whois and member agreements in terms of its legal framework. The President recommended using this version going forward, and suggested it be sent through ARIN’s Consultation and Suggestion Process (ACSP) for 30 days to collect community comments.

It was the sense of the Board that the President’s recommendation moved forward as proposed.

7. Any Other Business

Board Retreat in August.

The Chair noted that the Board had received proposed venues for review. He proposed that the Costaneo Lodge and Resort in California be the venue of choice. The Board agreed.

The Chair called for any other business.

I* CEO Workshop.

The President stated that he recently attended the meeting of I* leaders in Santa Monica, and provided a summary to the Board.

8. Adjournment

The Chair entertained a motion to adjourn at 3:40 p.m. EST. Paul Andersen moved to adjourn, seconded by Bill Sandiford. The meeting adjourned with no objections.