Board of Trustees Meeting Minutes - 14 April 2014 [Archived]

Chicago, IL

Attendees:

• Vint Cerf, Chair

• Paul Andersen,Treasurer/ Vice Chair

• John Curran, President & CEO

• Timothy Denton, Secretary

• Aaron Hughes, Trustee

• Bill Sandiford, Trustee

• Bill Woodcock, Trustee

Note Taker:

• Nate Davis

Counsel:

• Stephen M. Ryan, Esq

1. Welcome & Agenda Review

The Chair called the meeting to order at 7:53 a.m. CDT. The presence of a quorum was noted.

2. Consent Agenda

Minutes of Teleconference.

It was moved by TD, and seconded by PA, that:

“The ARIN Board of Trustees approves the Consent Agenda.”

The Chair called for any objections. There were no objections.

3. IANA Evolution

The President provided an update. He indicated that the United States Government (USG) was amenable to letting the community discuss the transition of the IANA functions from USG oversight to a multi-stakeholder oversight process, and allowing ICANN to oversee the process. He stated that, per the ARIN Board’s March 14 teleconference, the Board welcomed NTIA’s announcement. The Board looked forward to the community’s progress towards this goal, and the opportunity for the community to provide input and for ICANN to monitor the process.

The Chair pointed out that September 2015 was the timeframe in which the ICANN/IANA contract was up for renewal. Bill Woodcock passed a word of caution to be careful of speaking on behalf of the stakeholders. Short of actually confirming their views, and as well intentioned as we may be, the Board needs to make sure it does not speak as representing the stakeholders in this process. The President agreed and indicated that he was going encourage the community to get involved, provide input, and support the process.

The Chair believed that ARIN was in good shape regarding our existing documented relationships. The President indicated that within the next couple of months, the NRO would be asking for a renewal of those documents. The IETF/IAB were also looking at strengthening their relationships and documentation in the coming months. In each case, ICANN needs to make sure they show accountability and performance.

4. 2013 ARIN Financial Audit

The Chair, also the Chair of the Audit Committee, stated that the audit had been excellent; effectively ‘as clean as it gets’. The Board commended the ARIN staff for its diligence in this area.

It was moved by TD and seconded by BS, that:

“The ARIN Board of Trustees hereby accepts the Financial Audit Report, as presented by ARIN’s Audit Committee.”

The Chair called for discussion. There were no comments.

The motion carried unanimously.

5. 2013 Registration Services Department Audit

The COO provided an overview of the RSD audit, and noted that the auditors had found that all requests were compliant with the Number Resource Policy Manual (NRPM). The auditors had made some suggestions for additional controls and reviews; and, they also noted that there should be additional documentation for staff in reviewing requests to assist in the uniform handling of requests. The COO noted that these items will be addressed by the end of this year, and noted that ARIN will continue the practice of an audit of operational registration services every two years.

6. ARIN Values Statement

The COO indicated that he initiated the ARIN Values Statement as a way of clarifying expectations of ARIN culture in support of both the ARIN operating plan and the ARIN’s strategic plan. He explained that the values statement started with ARIN’s general staff and were then reviewed by ARIN’s management team. He believed it was important that the Board be aware of the statements, and asked for the Board’s feedback. The Chair asked that staff consider training and measurements to ensure the values are well understood, and that the values are, in fact, part of ARIN’s culture.

In the interest of time, the Chair stated that the Board would convene another meeting Tuesday morning.

7. Adjournment

The Chair adjourned the meeting at 8:44 a.m. CDT with no objections.

Chicago, IL

Attendees:

• Vint Cerf, Chair

• Paul Andersen,Treasure/ Vice Chair

• John Curran, President & CEO

• Timothy Denton, Secretary

• Aaron Hughes, Trustee

• Bill Sandiford, Trustee

• Bill Woodcock, Trustee

Note Taker:

• Nate Davis

Counsel:

• Stephen M. Ryan, Esq

1. Welcome & Agenda Review

With the presence of a quorum, Chair called the meeting to order at 7:55 a.m. CDT.

2. General Counsel Report

Counsel provided an attorney-client privileged brief to the Board.

Bill Woodcock joined the meeting at this time (8:05 a.m. CDT.)

3. ARIN Board Governance Committee

Paul Andersen, Committee Chair, provided an update to the Board regarding member consultation on Bylaws changes and ARIN’s Nomination Committee and election process. The President noted that the confidential nature of ARIN’s nomination process had been the subject of some community discussion; and, while ARIN’s process is not unusual among nomination processes, increasing its transparency would be beneficial if possible.

In the interest of time, the Chair stated that the Board would convene later this day in the afternoon. The Chair adjourned the meeting at 8:51 a.m. CDT, with no objections.

The Chair called the meeting to order at 5:31 p.m. CDT. Counsel provided an attorney-client privileged brief to the Board on the Governance Committee topics

The President left the meeting at 6:55 p.m. CDT.

4. Adjournment

The Chair adjourned the meeting at 7:28 p.m. CDT, announcing that it would reconvene in the morning. There were no objections.

Wedenesday, Chicago, IL

Attendees:

• Vint Cerf, Chair

• Paul Andersen,Treasure/ Vice Chair

• John Curran, President & CEO

• Timothy Denton, Secretary

• Bill Woodcock, Trustee

Note Taker:

• Nate Davis

Counsel:

• Stephen M. Ryan, Esq

Regrets:

• Aaron Hughes. Bill Sandiford

1. Welcome & Agenda Review

With the presence of a quorum, the Chair called the meeting to order at 7:52 a.m. CDT. The Chair acknowledged that Mr. Hughes and Mr. Sandiford had sent their regrets.

The Board entered Executive Session at this time.

2. ARIN Board Governance Committee (continued)

The Governance Committee continued discussions regarding matters on its docket.

3. Adjournment

The Chair exited Executive Session, and adjourned the meeting at 8:55 a.m. CDT. There were no objections.