Board of Trustees Meeting Minutes - 10 June 2015 [Archived]

Teleconference

Attendees:

• Vint Cerf, Chair
• Paul Andersen, Treasurer / Vice Chair
• John Curran, President & CEO
• Timothy Denton, Secretary
• Aaron Hughes, Trustee
• Bill Sandiford, Trustee
• Bill Woodcock, Trustee

Note Taker:

• Thérèse Colosi

ARIN Staff:

• Nate Davis, COO

Counsel:

• Stephen Ryan, Esq

1. Welcome & Agenda Review

The Chair called the meeting to order at 12:06 p.m. EDT. The presence of quorum was noted, acknowledging that Bill Woodcock was delayed. The Chair reviewed the agenda with the Board, making the following adjustments:

• Item 3 (B): Title and motion should read “Recommended Draft Policy ARIN-2014-6: Remove Operational Reverse DNS Text”.
• Item 6 (B) is struck from the agenda as no motion was necessary. It is an item for the Nomination Committee to address.
• Two items under Any Other Business will be added: IETF Endowment Fund and Cryptech Funding.

Bill Sandiford stated that he and Paul Andersen needed to stop by at 1:00 p.m. EDT.

The President requested discussing the items under Any Other Business before Item 9, to ensure Board discussion before 1:00 p.m. All agreed.

2. Approval of Minutes

(Exhibit A, Minutes)

It was moved by Aaron Hughes, and seconded by John Curran, that:

“The ARIN Board of Trustees approves the Minutes of 13 April 2015, as written.”

The Chair called for discussion. There were no comments.

The motion carried with no objections.

3. Policy Ratifications

A) Adoption of Editorial Update to the ARIN Number Resource Policy Manual (NRPM).
(Exhibit B, Text)

At their meeting on 15 April 2015, the ARIN Advisory Council found the revisions to the ARIN NRPM Section 5 to be editorial in nature, and recommended that they be adopted by the ARIN Board of Trustees.

It was moved by John Curran, and seconded by Aaron Hughes, that:

“The ARIN Board of Trustees, based on the recommendation of the ARIN Advisory Council and having reviewed the editorial changes made to Section 5 of the ARIN Number Resource Policy Manual, hereby adopts said changes.”

The Chair called for discussion. The President stated that this was an editorial change and that, according to the ARIN Policy Development Process (PDP), agreement of the Board and the AC was all that was needed. The current information refers to the matter of private ASNs being used if one did not need a public ASN. Information on private 32 bit ASNs, not just private 16 bit ASNs, has also been added to the text.

The motion carried with all in favor via roll call vote

Bill Woodcock joined at this time (12:13 p.m. EDT.)

B) Recommended Draft Policy ARIN-2014-6: Remove Operational Reverse DNS.
(Exhibit C, Text)

At their meeting on 21 May 2015, the ARIN Advisory Council recommended that this policy be adopted by the ARIN Board of Trustees.

It was moved by John Curran, and seconded by Aaron Hughes, that:

“The ARIN Board of Trustees, based on the recommendation of the ARIN Advisory Council, and noting that the Policy Development Process has been followed, adopts ‘Recommended Draft Policy ARIN-2014-6: Remove Operational Reverse DNS Text’.”

The Chair called for discussion. The President stated that this did not change the number resources portion but removed text that encouraged reverse DNS in the system. The community wanted to clean up the text to include only actual number resource policy. This policy strikes two references from the document.

The motion carried unanimously via roll call vote.

C) Recommended Draft Policy ARIN-2014-21: Modification to CI Pool Size per Section 4.4.
(Exhibit D, Text)

At their meeting on 21 May 2015, the ARIN Advisory Council recommended that this policy be adopted by the ARIN Board of Trustees.

It was moved by Aaron Hughes, and seconded by John Curran, that:

“The ARIN Board of Trustees, based on the recommendation of the ARIN Advisory Council, and noting that the Policy Development Process has been followed, adopts ‘Recommended Draft Policy ARIN-2014-21: Modification to CI Pool Size per Section 4.4’.”

The Chair called for discussion. The President stated that the reserve pool is currently used for critical infrastructure. The community had advised that the reserve pool be expanded before IPv4 runs out to use space in the pool for exchange points. Therefore, space has been reserved for this matter. The increase is favored by the community, and the policy was also recommended by Open Internet Exchange folks. The President noted that the PDP had been followed. He stated that the space consists of IPv4 fragments that would not otherwise be issued as a single piece.

The motion carried unanimously via roll call vote.

4. Correction to Board Minutes

(Exhibits E1 Redlined and E2 Clean; January 2015 Board Minutes)

A transcription error was discovered on Items 2b and d. “Election of Officers” in the titles of the appointees. Exhibits are attached.

It was moved by Timothy Denton, and seconded by John Curran, that:

“The ARIN Board of Trustees adopts the Minutes of 12 January 2015, as amended.”

The Chair called for discussion.

The motion carried with no objections.

5. Adoption of the 2015 Nomination Committee Charter

(Exhibit F, Nomination Committee Charter text)

No changes to the Nomination Committee Charter have been made except to update the year to the current year.

It was moved by Bill Sandiford, and seconded by John Curran, that:

“The ARIN Board of Trustees adopts the 2015 Nomination Committee Charter, as presented.”

The Chair called for discussion. There were no further comments.

The motion carried with no objections and one abstention. Aaron Hughes stated that he abstained as it was his suggestion to update the document, and because he is up for re-election. It was noted by the Board that it was his personal preference to abstain and that he was not required to do so.

6. Nomination Committee (NomCom) Appointment/Election Vote Counter

In accordance with ARIN Bylaws Article VI Section 3.a.2., “The Board shall annually appoint a Nomination Committee consisting of two members of the Board and individual representatives of General Members, as described in the Nomination Committee Charter approved by the Board and published on the ARIN website. The Nomination Committee shall evaluate Nominees’ experience and qualifications and submit the list of eligible Candidates to the President of ARIN. No person may be a member of the Nomination Committee and also be a Candidate for election in the same year.”

A) Appoint two Board Members to the 2015 Nomination Committee, one of which is the Nomination Committee Chair. The President stated that of the seven Board members (of which he was one), two are up for re-election (Paul Andersen and Aaron Hughes). Of the four remaining Board members, 2 must serve with one as Committee Chair, and one Board member should be the election vote counter.

Bill Woodcock volunteered for the committee and to be Committee Chair. Timothy Denton also volunteered for the NomCom. The Chair called for any further volunteers. There were no other volunteers. Bill Woodcock supported Timothy Denton as Chair.

It was moved by Bill Woodcock, and seconded by John Curran, that:

“Resolved, that the ARIN Board of Trustees appoints Bill Woodcock and Timothy Denton, of the ARIN Board of Trustees, with Timothy Denton serving as Chair of the 2015 Nomination Committee.”

The Chair called for discussion. There were no further comments.

The motion carried with no objections, with Aaron Hughes abstaining.

B) Appoint 5 individuals from the General Membership, to include up to two ARIN Advisory Council Members, to the 2015 Nomination Committee. This item was struck, due to it falling under the duties of the NomCom.

C) Appoint 2015 Election Vote Counter from the ARIN Board. (ARIN Bylaws Article VIII, Section 4.c.)

It was moved by Paul Andersen, and seconded by John Curran, that:

“Resolved, that the ARIN Board of Trustees appoints Bill Sandiford of the ARIN Board to be the 2015 ARIN Election Vote Counter.”

The Chair called for discussion. Bill Sandiford accepted.

The motion carried with no objections.

7. August 2015 ARIN Strategy Workshop Update

The President stated that the venue was chosen for the Board’s August Workshop to be held in Itasca, IL (a suburb of Chicago) at the EagleWood Resort, August 9 through 11, 2015. The President stated that a draft Day Schedule would be provided shortly to the Board for their reference and to begin planning their travel.

8. Legal Counsel Report

Counsel provided an attorney/client privileged briefing to the Board.

The Chair stated that, per the President’s request, Item 10, Any Other Business would be discussed at this time due to time constraints.

10. Any Other Business

IETF Endowment Fund

The President provided an update, stating that he had received the revised documents for the IETF Trust from ISOC. The Chair asked if there were any funds in the financial summary. The President replied that he believed there to be approximately $100K, of which the Chair was a significant contributor, along with proceeds from smaller fund raising efforts. He stated that the Regional Internet Registries (RIRs) should contribute donations as well as ICANN. The Chair agreed and stated that he would also advise Google.

It was moved by Timothy Denton, seconded by Aaron Hughes, that:

“The ARIN Board of Trustees refers the request to support the ISOC/IETF Endowment to the Finance Committee, per their Charter with regard to external funding support requests.”

The Chair called for further discussion. There were no further comments.

The motion carried with no objections.

Cryptech Funding

The President stated that this matter would be referred to the Finance Committee as Randy Bush had replied with a document on the matter, the merits of which needed to be weighed.

It was moved by John Curran, seconded by Vint Cerf, that:

“The ARIN Board of Trustees refers the request to support Cryptech Funding to the Finance Committee for their deliberation and recommendation to the Board, per their Charter with regard to external funding support requests.”

The Chair called for further discussion. Aaron Hughes requested an item be added to the Board’s August workshop agenda regarding guidelines for the ARIN Board with regard to overall criteria on what sorts of initiatives should be funded. All Agreed.

The motion carried with all in favor.

The Chair resumed the Agenda at Item 9

9. IANA Stewardship Transition Update

IANA Stewardship Transition Update. The President provided an update on the Service Level Agreement (SLA) with regard to the numbers community, based on the CRISP team outline, as well as the present status of the overall IANA stewardship planning efforts.

Bill Sandiford left at this time (12:55 p.m. EDT).

10. Any Other Business

Previously discussed.

11. Adjournment

The Chair entertained a motion to adjourn at 12:56 p.m. EDT. John Curran moved to adjourn, seconded by Aaron Hughes. The meeting adjourned with no objections.