Board of Trustees Meeting Minutes - 22 September 2015 [Archived]

Teleconference

Attendees:

• Vint Cerf, Chair

• Paul Andersen, Treasurer / Vice Chair

• John Curran, President & CEO

• Timothy Denton, Secretary

• Aaron Hughes, Trustee

• Bill Sandiford, Trustee

• Bill Woodcock, Trustee

Note Taker:

• Thérèse Colosi

ARIN Staff:

• Nate Davis, COO

Counsel:

• Stephen Ryan, Esq

1. Welcome & Agenda Review

The Chair called the meeting to order at 3:04 p.m. EDT. It was acknowledged that Bill Sandiford and Bill Woodcock would be delayed.

2. Approval of the Minutes

It was moved by Paul Andersen, and seconded by John Curran, that:

“The ARIN Board of Trustees approves the Minutes of as written.”

The Chair called for comments. There were no comments.

The motion carried with no objections.

Bill Sandiford and Bill Woodcock joined at this time (3:06 p.m. EDT). The Chair asked if they had any objections regarding the August Minutes. They had no objections.

The Chair reviewed the agenda with the Board. Paul Andersen suggested changing the term ‘strategy plan’ to ‘strategic plan’ on the motion for item 3. The Chair agreed to the change.

3. Adoption of the ARIN 2016-2017 Strategic Plan

The President presented the strategic plan in a redlined format, and stated there were minor changes to the document; and, this version would be posted to the ARIN website. The President reviewed the revisions with the Board and recommended the Board’s approval of the strategic plan. It was the sense of the Board that the revisions were satisfactory.

It was moved by Bill Sandiford, and seconded by John Curran, that:

“The ARIN Board of Trustees adopts the ARIN 2016-2017 Strategic Plan as presented.”

The Chair called for comments. There were no comments.

The motion carried unanimously via roll call vote.

4. Board Appointment of ARIN - Region NRO NC /ASO AC Member

One of the three seats for the Number Resource Organization Number Council in the ARIN-region is an interim appointment to fill the vacancy left by Ron di Silva. John Sweeting has been filling the vacancy, and that term ends on 31 December 2015.

Therefore, Board needs to appoint one of these three ARIN nominees: Mr. Louie Lee, Mr. Timothy McGinnis, or Mr. John Sweeting for the remaining 2-years.

It was moved by Paul Andersen and seconded by Bill Sandiford, that:

“The ARIN Board of Trustees hereby makes an interim appointment to John Sweeting to the serve as the ARIN-region NRO NC/ASO AC Representative for two years beginning through 31 December 2017.”

The Chair called for discussion. There were no comments.

The motion carried with no objections.

5. New RSA/LRSA version rollout

The President stated that, after discussing the matter at the Board meeting in July, the agreements were posted for community consultation and the feedback received was favorable. The Board reviewed the clean and the redlined copies. The President stated these versions would be released on the website before ARIN 36 in roughly two weeks; and asked that if the Board had concerns to please advise him. He noted that the agreements were organizational service documents that did not currently need the Board approval, although it has been practice to present changes to these documents to the Board for their awareness.

The Chair called for comments. The Board expressed that they were comfortable releasing this version of the agreements.

Tim Denton asked why these documents did not need the Board’s approval. He explained that these were foundational documents to the organization that encompass the relationship between ARIN’s users and ARIN. The Chair agreed that the Board should approve these documents.

The President noted that some in the community have expressed concern that the agreements could be changed by ARIN without Board or member consultation. In this latest version, ARIN commits that it will not change the agreement unless the Board finds it necessary as a defined, clear, legal necessitated change; or, because the Board recommends a change and the members concur. Currently, the change control technically lies with the President and CEO. This will change once these versions become effective. It will then be necessary for the Board to make a motion to approve changes to the agreement.

Paul Andersen asked if there were a standard review period of the documents or were they to be re-visited as needed. The President replied that they were to be re-visited as needed, but if the Board believed it necessary to have a standard review period, he would be happy to make that change. The Chair believed that ARIN should have the flexibility to review the agreements as needed. The Board agreed.

It was moved by Vint Cerf, and seconded by John Curran, that:

“The ARIN Board of Trustees adopts the Registration Services Agreement (RSA)/Legacy RSA (LRSA), as written.”

The Chair called for discussion. The President noted that once released, the new version would be available for existing customers if they wish to switch to it. The COO stated that ARIN has a routine in place within its finance department that if there is an RSA/LRSA older than a reasonably current version, the party is encouraged to review the new version and re-sign it. This is an on-going maintenance item ARIN performs.

Counsel needed to leave the call at this time (3:27 p.m. EDT).

The motion to adopt the agreements as written carried unanimously via roll call.

6. ARIN IPv4 Free Pool Depletion Report

The President stated that at this time ARIN had only 15 ‘/24s’ remaining and estimated to run out of IPv4 this week. He stated there would be press activity and interviews; and, that a press release would be sent.

The Chair requested that the President send him an email when run out occurs, so that he can post it for reference online. The President agreed to do so.

7. Revised ARIN Fee Schedule Status

The President provided an update and explained that the modeling was performed based upon consensus findings from the Fee Structure Review Panel. The President stated he is working with Finance Committee to review the fee models; and that he intends to present the results to the members at ARIN 36. The President noted that the fees and recommendations are the purview of the Finance Committee, which will make recommendations to the Board after the ARIN meeting, if any changes should be made. The Board should see recommendations in the November/December timeframe for a new fee schedule.

8. New ARIN Services WG Status

President stated this item was discussed at the Board’s workshop in August. He explained that one possible way to address requests and suggestions from the community is have them prioritized by a group made up of members, hence the formation of this group. ARIN has a proposed Charter to be presented at ARIN 36 for member feedback.

Paul Andersen stated that he supported the effort; however, he requested clarification if this would be a formal group, similar to the AC with a voting body, or a working group that simply provided feedback. The President clarified that this group was not a decision making body, but rather a group that would make recommendations; and, that the President and/or the Board would decide, based upon these recommendations. The President stated that it was his responsibility to recommend how ARIN invests resources.

9. ARIN Insurance Update

The COO stated that following the August Board meeting, and based upon insurance discussions during the meeting, ARIN has moved to increase its liability insurance from 2M to 10M. He stated that increases above 10M grants ARIN more weight and the ability to evaluate exclusions – for example giving ARIN more of a voice with regard to settlement clauses and selection of counsel. ARIN is currently looking into this and the COO would have more to report on this matter at a later time. The Chair stated that he was pleased to hear this information.

10. Legal Update

No update at this time.

11. IANA Stewardship Transition Update

The President provided an update to the Board on the status of the transition.

12. Any Other Business

Bill Woodcock suggested discussion whether, at ARIN meetings, the Board should conduct its own meetings in advance of, or after the ARIN meeting, so as to enable the Board to have more time to interact with members. Paul Andersen agreed.

The President replied that during the upcoming ARIN 36 meeting, the Board would only meet twice on the first day. Going forward he was inclined to have the Board meeting less often during ARIN meetings.

13. Adjournment

The Chair entertained a motion to adjourn at 4:02 p.m. EDT. Bill Sandiford moved to adjourn, seconded by John Curran. The meeting adjourned with no objections.